Neighbourhood Plan Agenda 14-06-2021

The Memorial Hall, High Street, Newmarket Suffolk CB8 8JP

You are hereby summoned to attend a meeting of the Neighbourhood Plan committee to be held on Monday 14^th June 2021 at 6pm

Membership from June 2020 Councillor Appleby

Councillor Crissall

Councillor De’Ath

Councillor Drummond

Councillor Harvey

Councillor Hall

Councillor Hood

Councillor Hulbert

Councillor Jefferys

Councillor O’Neill

Councillor Winter

Councillor Yarrow

Quorum = 3

Agenda

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing matters do have to be held in the confidential part of the meeting.

Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:

1. film, photograph or make an audio recording of the meeting;
2. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
3. Report or comment on the proceedings in writing, during or after a meeting or orally after the

The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting

1. To elect a Chairman for the Neighbourhood Plan Committee for the municipal year 2021/2022
2. To elect a Vice Chairman for the Neighbourhood Plan Committee for the municipal year 2021/2022
3. Chair to read fire safety notice and announce that proceedings may be filmed or recorded.
4. Apologies – To receive and accept apologies for absence
5. Declaration of interests
   1. Councillors are invited to raise any declarations of interest concerning items on the agenda
   2. To consider any requests for dispensation
6. Minutes of previous meeting held 12^th April 2021
   1. To consider and adopt the minutes, as a true record of the proceedings
   2. To consider any matters arising
7. 1. Public participation – an invitation to members of the public to make representations to Councillors. Resolutions can only be made on items on the agenda

   Rules of public participation: no person may speak on more than two items and for no longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors, although members of the public who are members of Working Groups may contribute to debate on items on the Agenda, at the discretion of the Chair

8. Accounts – To receive the accounts for Neighbourhood Plan committee for previous month
9. Exning Road – To consider creation of a working group to discuss safety issues
10. Working Groups – Reports, Rationalisation & Membership

    a)       Cycling & Public Transport (E4/E9)

    b)      Parking (E10)

    c)       Public Realm (F3/C3)

    d)      YBR (C7)

    e)      Volunteers

    f)        SEND (B3i)

    g)       Museum (A7) / History Trails

    h)      Market (A9)

    i)        Conservation Areas (A1)

11.  Community actions working group reports

    a)        Horse & Public Safety (E7/E8)

    b)      Affordable housing (D3)

12. Correspondence
13. Date of next meeting – Monday 12^th July 2021
14. Items for next agenda

Signed: CE Whitaker      Cathy Whitaker, Acting Town Clerk                                                8^th June 2021

To: Chairman and Members of Neighbourhood Plan Committee, Other Council Members, The Press