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Leisure Services Agenda 07-10-2019

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The Memorial Hall, High Street, Newmarket, Suffolk CB8 8JP
You are hereby summoned to attend a meeting of the Leisure Services Committee to be held at
Memorial Hall, High Street, Newmarket on Monday 7th October 2019 at 7.15pm

Membership as from May 2019
Councillor De’Ath – Chairman
Councillor Cooke – Vice Chairman
Councillor Borda
Councillor Drummond,
Councillor Hirst
Councillor Hood,
Councillor Hulbert,
Councillor Jeffreys
Councillor Lay

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing matters do have to be held in the confidential part of the meeting.

Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:

  1. film, photograph or make an audio recording of the meeting;
  2. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
  3. report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.

The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting.

  1. Chair to read fire safety notice and announce that proceedings may be filmed or recorded
  2. ApologiesTo receive and accept apologies for absence
  3. Register of interest Declaration of Members’ Interests & to remind Councillors of the need to keep up to date their Register of Members’ Interests and to consider any requests received for Members Dispensation
  4. Minutes of previous meeting To receive and confirm for accuracy the Minutes of the Meeting held on 2nd September 2019 and any matters arising
  5. Public participation ‘An invitation to members of the public to put questions/statements of not more than 3 minutes duration. Resolutions can only be made on items on the agenda, but Councillors are very happy for matters relating to the Town to be brought to their attention.
  6. Finance  – To review the Income and Expenditure and to consider budget priorities
  7. Bookings, event staffing and requirements  – To timetable fee reviews
  8. Memorial gardens  – Play Safety Report and Annual Report
  9. Site inspections – Invitation to Committee to join officers on Inspection of Memorial Hall, Gardens, Pavilion and Severalls
  10. Art in the garden– Briefing Paper
  11. Oktoberfest 
  12. A taste of Christmas – To consider plans for 2019
  13. Carnival 2020
  14. Sun Lane 
  15. Summer programme 2020
  16. Town events  – To review the programme for 2020
  17. Newmarket music and art – To receive the report
  18. Hire fees  – To review the hire fees
  19. Correspondence 
  20. Items for next Agenda:
  21. Date of next meeting: Monday 7th October 2019

Signed: Roberta Bennett, Town Council Manager                                                                                      Date: 2019

 

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