Leisure Services Agenda 03-02-2020

You are hereby summoned to attend a meeting of the Leisure Services Committee to be held at  Memorial Hall, High Street, NEWMARKET on  Monday 3rd February  2020 at 7pm.

Membership as from May 2019
Councillor De’Ath – Chairman
Councillor Borda
Councillor Drummond,
Councillor Hirst
Councillor Hood,
Councillor Hulbert,
Councillor Jeffreys
Councillor Lay
Councillor Kirk
Councillor Fitzgerald

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing matters do have to be held in the confidential part of the meeting.
Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.

The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting.

1.Chair to read fire safety notice and announce that proceedings may be filmed or recorded & to ask if anyone intends to record the meeting
2. Apologies – To receive and accept apologies for absence
3. Register of interests – Declaration of Members’ Interests & to remind Councillors of the need to keep up to date their Register of Members’ Interests and to consider any requests received for Members Dispensation
4. Minutes of previous meeting – To receive and confirm for accuracy the Minutes of the Meeting held on 6th January 2020 and any matters arising
5. Public participation – ‘An invitation to members of the public to put questions/statements of not more than 3 minutes duration. Resolutions can only be made on items on the agenda, but Councillors are very happy for matters relating to the Town to be brought to their attention.
6. Finance – To review the Income and Expenditure for Months 9 & 10 (M9 herewith / M10 to be tabled)
7. Booking, events staffing and requirements – to receive a report from the Events Manager

8. Memorial gardens – 
a. Play Safety Report – To receive the Play Safety Report update
b. CCTV – To receive an update

9. Newmarket calendar – to receive an update
10. VE day– To consider supporting town commemorations of 50th Anniversary of VE Day
11. Christmas 2020 event– To set a date

12. Carnival 2020– To receive an update
13. Twinning – To receive an update
14. Cricket pitch – To receive an update from Cllr Jefferys
15. Cinema – To discuss
16. Council Chamber – To consider quotations for the purchase of two tables
17. Meeting start time – To review
18. Correspondence: – Newmarket & Neighbours letter
19. Memorial Hall roof – To consider quotes for structural engineers to provide specification of works
20. Items for the next meeting agenda: 
21. Date of next meeting:  Monday 3rd March 2020

Signed  Deborah Sarson         Acting Town Council Manager                                     Date: 28/01/2020