Full Town Council Agenda 28-10-2019
You are hereby summoned to attend the meeting of the Newmarket Town Council to be held at the Memorial Hall, High Street, Newmarket on Monday 28th October 2019 at 6.00pm
The meeting is held in public and the public are encouraged to attend and participate. Occasionally matters relating to contractual or staffing issues do have to be held in the confidential part of the meeting.
Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.
The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting.
1. Mayor to read fire safety notice and announce that proceedings may be filmed or recorded.
2. Apologies for absence and welcome new councillor
3. To receive an update from Inspector Mark Shipton
4. Declaration of Members’ Interests & to remind Councillors of the need to keep up to date their Register of Members’ Interests and to consider any requests received for Members’ Dispensation.
5. To receive and confirm the Minutes of the Town Council Meeting held on Monday 23rd September 2019 and any matters arising.
6. Public participation ‘An invitation to members of the public to put questions/statements of not more than 3 minutes duration. Resolutions can only be made on items on the agenda, but Councillors are very happy for matters relating to the Town to be brought to their attention. (maximum 15 minutes)
7. To receive and note the report (if any) from County Councillors (Enc)
8. To receive and note the report (if any) from District Councillors
9. To receive Ward Reports (if any) from Town Councillors
10. To receive reports (if any) from Town Councillors elected as representatives on other bodies
11. To receive the Town Mayor’s and Deputy Mayor’s Announcements.
12. To receive the minutes and consider any recommendations from the Development & Planning meetings held on 7th and 21st October 2019
13. To receive the minutes and consider any recommendations from the Leisure Services meeting held on 7th October 2019
14. To receive the minutes and consider any recommendations from the Community Services Meeting held on 14th October 2019
15. To receive the minutes and any recommendations from the Human Resources meeting held on 14th October 2019
16. To receive the minutes and any recommendations from the Finance & Policy meeting held on 21st October 2019
17. Car Parking Review
18. Purple Tuesday – Project update
19. Henry Cecil Open Weekend report
20. To receive the Soapbox Derby final accounts (ENC)
21. Litter in Newmarket – Progress report
22. Remembrance 2019 – To confirm arrangements for 10th and 11th November 2019 (Enc)
23. To agree to move the Newmarket Twinning Association bank account to Newmarket Town Council
24. Correspondence:
a. Notice of Casual Vacancy
b. Rotary Club of Newmarket
c. West Suffolk – Bin Day Changes
d. PCSO Report
e. Thank you Letter from Noel Byrne
f. Thank you Letter from Mayor Linda Gorton
25. Exclusion of the press & public
To resolve that under the Public Bodies (Admissions to Meetings) Act 1960, the public and press be excluded for the remainder of the meeting because of the likely disclosure of private and confidential information or staff matters.
26. Staff update – To receive a staffing update
27. To appoint a Town Council Manager
28. Date of the next Meeting – Monday 25th November 2019
Signed Roberta Bennett, Town Council Manager 22nd October 2019
Distribute to the following for information:
County & District Councillors, The Press, Newmarket Town Council Notice Boards & the Web-site