Full Town Council Agenda 28-05-2019
You are hereby summoned to attend the meeting of the Newmarket Town Council to be held at the Memorial Hall, High Street, Newmarket on Tuesday 28th May 2019 at 7.15 pm
The meeting is held in public and the public are encouraged to attend and participate. Occasionally matters relating to contractual or staffing issues do have to be held in the confidential part of the meeting.
Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.
The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting.
1. Mayor to read fire safety notice and announce that proceedings may be filmed or recorded.
2. Apologies for absence.
3. Declaration of Members’ Interests & to remind Councillors of the need to keep up to date their Register of Members’ Interests and to consider any requests received for Members’ Dispensation.
4. To receive and confirm the Minutes of the Town Council Meeting held on Tuesday 7th May 2019 and any matters arising.
5. Public participation ‘An invitation to members of the public to put questions/statements of not more than 3 minutes duration. Resolutions can only be made on items on the agenda, but Councillors are very happy for matters relating to the Town to be brought to their attention.
6. To receive and note the report (if any) from County Councillors
7. To receive and note the report (if any) from District Councillors
8. To receive Ward Reports (if any) from Town Councillors
9. To receive reports (if any) from Town Councillors elected as representatives on other bodies:
10. To receive the Town Mayor’s and Deputy Mayor’s Announcements.
11. To receive the minutes and consider any recommendations from the Development & Planning meetings held on 13th May 2019
12. To receive the minutes and consider any recommendations from the Leisure Services meeting held on 13th May 2019
13. To receive the minutes and consider any recommendations from the Community Services Meeting held on 20th May 2019
14. To receive the minutes and any recommendations from the Finance & Policy meeting held on 20th May 2019
15. Accounts – To receive the final accounts
16. Audit – To receive the Internal Auditor’s Report for 31/3/2109 by Auditing Solutions Ltd
17. Annual Governance Statement – To approve Section 1, Annual Governance Statement 2018/19, of the Annual Governance & Accountability Return 2018/19
18. Accounting Statements To approve Section 2, Accounting Statements 2018/19, of the Annual Governance & Accountability Return 2018/19
19. Newmarket Soap Box Race – To receive an update and approve next steps
20. Correspondence:
21. Date of the next Meeting– Monday 24th June
Signed Roberta Bennett, Town Council Manager 22nd May 2019
Distribute to the following for information:
County & District Councillors, The Press, Newmarket Town Council Notice Boards & the Web-site