Full Town Council Agenda 25-10-2021

NOTICE IS HEREBY GIVEN OF A MEETING OF THE NEWMARKET TOWN COUNCIL
to be held at
Memorial Hall, High Street, Newmarket, CB8 8JP
Monday 25th October 2021 at 6.15pm
Councillors are hereby summoned to attend for the purpose of transacting the business that
follow

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing
matters do have to be held in the confidential part of the meeting.
Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council,
but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. Report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.
The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that
children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader
purpose of the meeting

A G E N D A
1. Welcome – The Mayor to read the fire safety notice and announce that this meeting is being recorded
and to ask whether anyone else intends to record the meeting
2. Apologies for absence
3. Declaration of Acceptance of Office: Cllr J Ferries to sign the acceptance form
4. Declaration of interests
a) Councillors are invited to raise any declarations of interest concerning items on the agenda
b) To consider any requests for dispensation
5. Minutes of the previous meetings held 27th September 2021
a) To consider and adopt the minutes, as a true record of the proceedings
b) To consider any matters arising
6. Public participation – an invitation to members of the public to make representations to Councillors.
Resolutions can only be made on items on the agenda
Rules of public participation: no person may for longer than 3 minutes in total. The maximum time
permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the
public to address Councillors.
7. Suffolk Constabulary: to receive a report
8. Councillor Reports – to receive and note reports (if any) from County and District Councillors, Ward
Reports and outside bodies reports from Town Councillors
9. Announcements – To receive the Town Mayor’s and Deputy Mayor’s Announcements (if any)
10. Committee Meetings
a) To receive the minutes and consider and approve any recommendations from the Development &
Planning meetings held on 4th October and 18th October 2021
b) To receive the minutes and consider and approve any recommendations from the Community &
Leisure Services meeting held on 4th October 2021
c) To receive the minutes and consider and approve any recommendations from the Neighbourhood
Plan meeting held on the 11th October 2021
d) To receive the minutes and consider and approve any recommendations from the Human
Resources meeting held on the 11th October 2021To receive the minutes and consider and approve any recommendations from the Finance and
Policy meeting held on 18th October 2021
11. Soapbox – to receive the final Soapbox 2021 accounts
12. Meeting Schedule – to receive proposals for changes to the committee process
13. Parking Working Group report – to receive an update regarding plans for an All Saints Resident
Parking Zone
14. High Street Improvements – discussions regarding High Street regeneration
15. Former St Felix Middle School site – to discuss the emerging draft development plan options
16. Correspondence
a. Forest Heath Parishes Group
17. Date of the next Meeting – 22nd November 2021
18. Items for the next Agenda
Cathy Whitaker, Town Clerk 19th October 2021