Full Town Council Agenda 25-01-2021

Notice is hereby given of a meeting of the Newmarket Town Council
Monday 25th January 2021 at 6pm on Zoom

The link to join the meeting is:
https://us02web.zoom.us/j/84934020940?pwd=c0RNalJqblAweUhnT2l5Uk9VV1dYQT09

Meeting ID 849 3402 0940 & password: 907641 Or by telephone: +441314601196

The meeting will be conducted in the usual way with one person speaking at a time, those wishing to speak putting their hands up and the Mayor determining whose turn it is to speak. Voting will be orally, by roll call. Occasionally matters relating to contractual or staffing issues have to be held in the confidential part of the meeting.

The meeting is open to the public who are encouraged to join and participate at the appropriate time

Members of the public and press may not report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.

The meeting will be recorded. Any member of the public in attendance who does not wish to be included in the recording can disable their video although this would prohibit their ability to participate in the meeting at the appropriate time.

Councillors are hereby summoned to attend for the purpose of transacting the business that follows

1. Welcome – The Mayor to announce that this meeting is being recorded and to ask whether anyone else intends to record the meeting
2. Apologies for absence
3. Declaration of interests
4. Councillors are invited to raise any declarations of interest concerning items on the agenda
5. To consider any requests for dispensation
6. Minutes – To receive and confirm the Minutes of the Town Council Meeting held on Monday  21^st December 2020 and any matters arising (herewith)
7. Newmarket Health and Wellbeing Survey – To hear a presentation from Chris Pyburn (Public Health Manager, Suffolk County Council) and authorise any actions
8. Public participation – an invitation to members of the public to make representations to Councillors. Resolutions can only be made on items on the agenda

Rules of public participation:  no person may speak on more than two items and for no longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.

7. Suffolk Constabulary: to receive a report (to follow)
8. Councillor Reports – to receive and note reports (if any) from County Councillors, District Councillors, Ward Reports and outside bodies reports from Town Councillors
9. Announcements – To receive the Town Mayor’s and Deputy Mayor’s Announcements (if any)
10. Committee Meetings
    1. To receive the minutes and consider and approve any recommendations from the Development & Planning meetings held on 04^th January and 18^th January 2021
    2. To receive the minutes and consider and approve any recommendations from the Community & Leisure Services meeting held on 4^th January 2021
    3. To receive the minutes and consider and approve any recommendations from the Neighbourhood Plan meeting held on the 11^th January 2021
    4. To receive the minutes and consider and approve any recommendations from the Human Resources meeting on the 11^th January 2021
    5. To receive the minutes and consider and approve any recommendations from the Finance and Policy meeting held on 18^th January 2021
11. Newmarket Community Network – To receive a report (verbal)
12. Parking Working Group – To receive a report and authorise any actions
13. Clock Tower Project – To receive a report, and authorise any actions
14. Newmarket Soapbox Derby 2021 – To receive a report, and authorise any actions
15. Cherry Tree Project – To receive an update
16. Correspondence
17. Date of the next Meeting – 22nd February 2021

Signed: Debbie Baines, Town Clerk                                                                                                              19^th  January 2021

The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 came into force on 4th April 2020, permitting local authority meetings to be held remotely, including by video and telephone conferencing.  This arrangement is currently in effect until May 2021.