Full Town Council Agenda 22-11-2021
The Memorial Hall, High Street, Newmarket, CB8 8JP
Tel: 01638 667 227. E-mail townclerk@newmarket.gov.uk
Notice if hereby given of a meeting of the Newmarket Town Council to be held at Memorial Hall, High Street, Newmarket, CB8 8JP
Monday 22nd November 2021 at 6.15pm
Councillors are hereby summoned to attend for the purpose of transacting the business that follows
The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing matters do have to be held in the confidential part of the meeting.
Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. Report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.
The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting.
1. Welcome – The Mayor to read the fire safety notice and announce that this meeting is being recorded and to ask whether anyone else intends to record the meeting
2. Apologies for absence
3. Declaration of interests
a) Councillors are invited to raise any declarations of interest concerning items on the agenda
b) To consider any requests for dispensation
4. Minutes of the previous meetings held 25th October 2021
a) To consider and adopt the minutes, as a true record of the proceedings
b) To consider any matters arising
5. Public participation – an invitation to members of the public to make representations to Councillors.
Resolutions can only be made on items on the agenda
Rules of public participation: no person may for longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.
6. Councillor Reports – to receive and note reports (if any) from County and District Councillors, Ward Reports and outside bodies reports from Town Councillors
7. Announcements – To receive the Town Mayor’s and Deputy Mayor’s Announcements (if any)
8. Committee Meetings
a) To receive the minutes and consider and approve any recommendations from the Development & Planning meetings held on 1st November and 15th November 2021
b) To receive the minutes and consider and approve any recommendations from the Community & Leisure Services meeting held on 1st November 2021
c) To receive the minutes and consider and approve any recommendations from the Finance and Policy meeting held on 15th November 2021
9. Christmas Events – to receive an update on planned events (to follow)
10. PA System – to receive a report and approve the purchase of a portable system in time for the
Christmas events (to follow)
11. Climate Change – to discuss actions to mitigate the effects of global warming
12. Bombing Plaque – to approve a plaque for the front of the Memorial Hall
13. Suffolk Constabulary – to receive a monthly report
14. Christmas closure – to authorise closure of town council offices and services for the 3 working days
between Christmas and New Year, with the approval of two decretionary days and members of staff to
take one annual leave day
15. Correspondence
16. Date of the next Meeting – 20th December 2021
17. Items for the next Agenda
18. Exclusion of the press & public – To resolve that under the Public Bodies (Admissions to Meetings) Act 1960, the public and press be excluded for the remainder of the meeting because of the likely disclosure of private and confidential information relating to individuals
19. Staff update – To receive an update on staff matters and consider any actions
Signed: TSymonds Tracey Symonds, Deputy Town Clerk 16th November 2021