Full Town Council Agenda 21-12-2020
Notice is hereby given of a meeting of the Newmarket Town Council
Monday 21st December 2020 at 6pm on Zoom
The link to join the meeting is: https://us02web.zoom.us/j/82789401512?pwd=dGVVY1oxR1JSYWxFQ0ROQThNOUdpUT09
Meeting ID: 827 8940 1512 & password: 570969 Or by telephone: +442034815240
The meeting will be conducted in the usual way with one person speaking at a time, those wishing to speak putting their hands up and the Mayor determining whose turn it is to speak. Voting will be orally, by roll call. Occasionally matters relating to contractual or staffing issues have to be held in the confidential part of the meeting.
The meeting is open to the public who are encouraged to join and participate at the appropriate time
Members of the public and press may not report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.
The meeting will be recorded. Any member of the public in attendance who does not wish to be included in the recording can disable their video although this would prohibit their ability to participate in the meeting at the appropriate time.
Councillors are hereby summoned to attend for the purpose of transacting the business that follows
1. Welcome – The Mayor to announce that this meeting is being recorded and to ask whether anyone else intends to record the meeting
2. Apologies for absence
3. Declaration of interests
a) Councillors are invited to raise any declarations of interest concerning items on the agenda
b) To consider any requests for dispensation
4. Minutes – To receive and confirm the Minutes of the Town Council Meeting held on Monday 23rd November 2020 and any matters arising (herewith)
5. Public participation – an invitation to members of the public to make representations to Councillors. Resolutions can only be made on items on the agenda
Rules of public participation: no person may speak on more than two items and for no longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.
7. Suffolk Constabulary: to receive a report (to follow)
8. Councillor Reports – to receive and note reports (if any) from County Councillors, District Councillors, Ward Reports and outside bodies reports from Town Councillors
9. Announcements – To receive the Town Mayor’s and Deputy Mayor’s Announcements (if any)
10. Committee Meetings
a) To receive the minutes and consider and approve any recommendations from the Development & Planning meetings held on 30th November and 14th December 2020
b) To receive the minutes and consider and approve any recommendations from the Community & Leisure Services meeting held on 7th December 2020
c) To receive the minutes and consider and approve any recommendations from the Finance and Policy meeting held on 14th December 2020
11. Budget 2021/2022 – To approve the budget and precept for the financial year 2021/2022 (to follow)
12. West Suffolk Council Local Plan Consultation – To receive a draft response from the Local Plan working group and authorise its’ adoption (herewith)
13. COVID 19 – impact on Town Council functions and services
(i) Closure of the Memorial Hall
(ii) Continuation of virtual Town Council and Committe meetings
14. Newmarket Community Network – To receive a report (verbal)
15. Parking Working Group – To receive a report and authorise any actions
16. Correspondence
17. Date of the next Meeting – 25th January 2021
Signed: D.Baines
Debbie Baines, Town Clerk 15th December 2020
The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 came into force on 4th April 2020, permitting local authority meetings to be held remotely, including by video and telephone conferencing. This arrangement is currently in effect until May 2021.