Full Town Council Agenda 20-04-2020

Councillors, you are hereby summoned to attend the meeting of the Newmarket Town Council on Monday 20th April 2020 at 7pm on Zoom.

The meeting is open to the public who are encouraged to join the meeting and participate at the appropriate time. Any member of the public wishing to do so should email tcm@newmarket.gov.uk to receive an invitation to the Zoom meeting. No special software is required. The meeting will be conducted in the usual way with one person speaking at a time, those wishing to speak putting their hands up and the Mayor determining whose turn it is to speak. Voting will be by show of hands as normal.

Occasionally matters relating to contractual or staffing issues do have to be held in the confidential part of the meeting.

Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.
This meeting is being held on the online Zoom platform and is being recorded. Any member of the public in attendance who does not wish to be included in the recording can disable their video although this would prohibit their ability to participate in the meeting at the appropriate time.

1. Welcome Mayor to announce that this meeting is being recorded and to ask whether anyone else intends to record the meeting.
2. Apologies for absence
3. Interests – Declaration of Members’ Interests & to remind Councillors of the need to keep up to date their Register of Members’ Interests and to consider any requests received for Members’ Dispensation.
4. Minutes – To receive and confirm the Minutes of the Town Council Meeting held on Monday 24th Febuary 2020 and any matters arising.
5. Minutes – to receive and consider any recommendations from the Virtual Meetings of Councillors held on 30th March and 6th April 2020.
6. Public participation ‘An invitation to members of the public to put questions/statements of not more than 3 minutes duration. Resolutions can only be made on items on the agenda, but Councillors are very happy for matters relating to the Town to be brought to their attention. (maximum 15 minutes)
7. Committee Meetings –
a) To receive the minutes and consider any recommendations from the Development & Planning meetings held on 2rd March 2020, 16th March 2020
b) To receive the minutes and consider any recommendations from the Leisure Services meeting held on 2nd March 2020
c) To receive the minutes and consider any recommendations from the Community Services Meeting held on 9th March 2020
d) To receive the minutes and any recommendations from the Finance & Policy meeting held on 16th March 2020
8. General Power of Competence – to confirm that Newmarket Town Council qualifies and to adopt the General Power of Competence.
9. Coronavirus Response – to receive and note the minutes of the Steering Group meetings held on 31st March, 3rd April, 7th April and 14th April 2020.
10. Coronavirus Financial Update – to receive an update on coronavirus related expenditure to date and to consider future funding requirements and grant opportunities.
11. Finance – to receive the detailed income and expenditure statements, cashbook statements and detailed balance sheet for March 2020.
12. Weatherby Crossing – to receive an update on the public inquiry and to approve the appointment of the barrister including immediate fees for the preparation of the statement of case.
13. Appointment of Town Clerk – to formally note that the post has been offered to and verbally accepted by Debbie Baines with a start date to be agreed.
14. Annual Meeting of the Town Council – to determine whether to hold the Annual Meeting in May or defer until 2021 (as per the legislation).
15. Meeting Schedule – to approve a meeting schedule during the pandemic until further notice.
16. Committee Memberships – to approve committee membership.
17. Meeting Agenda Priorities – to approve priorities during the pandemic.
18. Correspondence – to note the PCSO reports for February and March.
19. Date of the next Meeting – To be confirmed

Signed D.Sarson                                                Deborah Sarson, Acting Town Council Manager                                                           15th April 2020