Finance & Policy Minutes (Signed) 18-02-2019

Minutes of a Meeting of the Finance & Policy Committee held on Monday 18th February 2019 at 7:15pm at the Memorial Hall Newmarket

Attendance:
Councillor J Lay (Chairman)                                                                Councillor P Winter
Councillor R Nobbs                                                                                Councillor D Hudson (non-voting)
Councillor P Hulbert (non-voting)

Also Present: Cathy Whitaker – RFO and Julie Ashton – Minute Assistant.

F/19/02/1 Chairman to read fire safety notice and announce that proceedings may be filmed or recorded
The Chairman opened the meeting at 6:51 and advised that the Fire Safety Notice was not required. It was confirmed that proceedings may be filmed or recorded.

F/19/02/2 Apologies
Apologies were received from Cllrs Drummond, Hood and Morrey.

F/19/02/3 Declaration of members interests and to remind councillors of the need to keep up to date their register of members interests and to consider any requests received for members dispensation
None noted.

F/19/02/4 To confirm the minutes of the meeting held on 21st January 2019 and any matters arising
Members received the minutes of the Finance & Policy Committee meeting held on 21st January 2019 and the following was agreed:

F/19/02/4.01 Resolved
That the minutes of the Finance & Policy Committee meeting held on 21st January 2019 be adopted and signed as a true record by the Chairman of the Finance & Planning Committee.

There were no matters arising.

F/19/02/5 PUBLIC PARTICIPATION AN INVITATION TO MEMBERS OF THE PUBLIC TO PUT QUESTIONS/STATEMENTS OF NOT MORE THAN 3 MINUTES DURATION. NO RESOLUTIONS CAN BE MADE BUT COUNCILLORS ARE VERY HAPPY FOR MATTERS TO BE BROUGHT TO THEIR ATTENTION
None noted.

F/19/02/6 Submission of schedules of payments for information CB1, CB2 AND CB4 FOR (January 2019)
Members reviewed CB1, CB2 and CB4 and the following was agreed:

F/19/02/6.01 Recommendation
That the ratification of the schedules of payments for the period 01/01/2019 – 31/01/2019 (Cash Book 1, 2 and 4) be received and adopted.

F/19/02/7 To confirm the bank statement balances & related bank reconciliation have been signed by the chairman of F&P committee
The Chairman of the Finance & Policy Committee confirmed that the bank reconciliations relating to the end of 31/01/2019 (month 10) for the Town Council’s Current, Petty Cash, Salaries and Barclaycard Cashbooks had been countersigned by the Chairman of the F&P Committee.

F/19/02/8 To receive the income and expenditure for January 2019
Members received and noted the income and expenditure for January 2019.

F/19/02/9 To consider a grand request from CAB
The Chairman advised that the Treasurer of the CAB would be attending the next full Council meeting to give an explanation of the CAB accounts.

F/19/02/10 To consider setting up a charitable fund
The setting up of a charitable fund was considered and the RFO would research the process and provide a report.

F/19/02/11 To receive an update on the health & safety issues
RFO advised that the safety inspection reports were available for scrutiny and the following was agreed:

F/19/02/11.01 Recommendation
That the safety inspection reports be scrutinised and signed off at each full Council meeting.

F/19/02/12 Correspondence
None noted.

F/19/02/13 Date of next meeting
Monday 18th March 2019 at the Memorial Hall, High Street, Newmarket.

F/19/02/14 Items for the next agenda

Meeting closed at 7:30pm

Signed ______________________________ Date _________________________