Finance & Policy Agenda 22-06-2020

You are hereby summoned to attend a meeting of the Finance & Policy committee
Monday 22nd June 2020 at 7.00pm on Zoom

Membership from May 2020
Councillor Appleby
Councillor Borda
Councillor Bowen
Councillor Drummond
Councillor Hood
Councillor Hirst
Councillor Jefferys
Councillor Kerby
Councillor O’Neill

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing matters do have to be held in the confidential part of the meeting.
Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a: film, photograph or make an audio recording of the meeting;
b: use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later; c: report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.
This meeting is being held on the online Zoom platform and is being recorded. Any member of the public in attendance who does not wish to be included in the recording can disable their video although this would prohibit their ability to participate in the meeting at the appropriate time.

1. To elect a chairman for the Finance & Policy Committee for the municipal year 2020/2021
2. To elect a vice chairman for the Finance & Policy Committee for the municipal year 2020/2021
3. Chair to announce that proceedings are being recorded and to advise that all participants will be muted by the host of the meeting who will unmute the individual the Chairman has invited to speak
4. Apologies To receive and accept apologies for absence
5. Register of interests Declaration of Members’ Interests & to remind Councillors of the need to keep up to date their Register of Members’ Interests and to consider any requests received for Members’ Dispensations.
6. Minutes of previous meeting To receive and confirm the minutes of the meeting held on 16th March 2020 and any matters arising
7. Public participation ‘An invitation to members of the public to put questions or statements of not more than 3 minutes duration. Resolutions can only be made on items that are on the agenda, but Councillors are very happy for matters relating to the Town to be brought to their attention
8. Submission of schedules of payments for information – to review cashbooks 1-4 for the previous month (herewith)
9. Bank statements –To confirm that the bank statement balances & related bank reconciliations have been signed by the Chair of the Finance & Policy Committee
10. Income & expenditure – to receive the Income & Expenditure for the Finance & Policy Committee for the previous month (herewith)
11. Memorial gardens kiosk – to consider the aged debt for the ‘Snack Shack’ hire between 1/9/19-31/3/20
12. Earmarked reserves – to review the Earmarked Reserves of Newmarket Town Council
13. Risk management scheme – to review the Risk Management Scheme of Newmarket Town Council
14. Health and safety – to receive a monthly report (to be tabled)
15. Correspondence:
16. Date of next meeting Monday 20th July 2020
17. To note items for consideration at the next meeting

Signed Deborah Sarson, Acting Town Council Manager                                                                Date 16/06/2020

To: Chairman and Members of F&P Committee Other Council Members, the press and public