Finance & Policy Agenda 20-05-2019

You are hereby summoned to attend a meeting of the Finance & Policy committee to be held at Memorial Hall, High Street, Newmarket on Monday 20th May 2019 at 7.15pm

Membership from May 2019
Councillor Drummond – Chairman
Councillor Hood – Vice Chairman
Councillor Caesar
Councillor Cooke
Councillor De’Ath
Councillor Kerby
Councillor Lay
Councillor Lindsay

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing
matters do have to be held in the confidential part of the meeting.
Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.
The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable
and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting

1. Chairman to read fire safety notice and announce that proceedings may be filmed or recorded.
2. Apologies for absence
3. Declaration of members interests & to remind Councillors of the need to keep up to date their
Register of Members’ Interests and to consider any requests received for Members’ Dispensation.
4. Minutes – To receive and confirm for accuracy the Minutes of the Meeting held on 15th April 2019 and any
matters arising.
5. Public participation ‘An invitation to members of the public to put questions/statements of not more
than 3 minutes duration. Resolutions may only be made on items on the agenda, but Councillors are very
happy for matters relating to the Town to be brought to their attention.
6. Submission of schedules of payments for information – to review cashbooks for the previous
month
7. Finance – To confirm that the Bank Statement balances & related bank reconciliations have been signed by
the Chair of the Finance & Policy Committee
8. Finance – To receive the income and expenditure for the previous month
9. Policy review – To review the Standing Orders (any recommendations to FTC)
10. Policy review – To review the Financial Regulations (any recommendations to FTC)
11. Policy review – To review the Standing Orders for Contracts (any recommendations to FTC)
12. Protocol review – To review the Members Code of Conduct, Social Media Guide, Officers’ code of
conduct and Protocol on Member Officer relations. (any recommendations to FTC)
13. Health and safety  – Monthly Review – to be tabled at meeting
14. To consider membership of Suffolk Association of Local Councils
15. Correspondence  (no recommendations/resolutions can be made)
16. Date of next meeting Monday 17th June 2019
17. To note items for consideration at the next meeting

Signed Roberta Bennett, Town Council Manager                                                                      14th May 2019

To: Chairman and Members of F&P Committee Other Council Members, the press and public