Finance & Policy Agenda 14-12-2020
Councillors, you are hereby summoned to attend a meeting of the Finance & Policy committee
Monday 14th December 2020 at 7.00pm on Zoom
The meeting is open to the public who are encouraged to join the meeting and participate at the appropriate time. The meeting is held on the online Zoom platform, no special software is required. The link to join the meeting is as follows: https://us02web.zoom.us/j/83931154825?pwd=d2FZcytEeVZGSW1pN0s0Wm9vU2Uxdz09
Or by telephone: +441314601196/Meeting ID: 839 3115 4825 & password: 566298
The meeting will be conducted in the usual way with one person speaking at a time, those wishing to speak putting their hands up and the Chairman determining whose turn it is to speak. Voting will be orally, by roll call.
Occasionally matters relating to contractual or staffing issues do have to be held in the confidential part of the meeting. Members of the public and press may not report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.
The meeting will be recorded. Any member of the public in attendance who does not wish to be included in the recording can disable their video although this would prohibit their ability to participate in the meeting at the appropriate time.
1. Chairman’s announcement – That the proceedings are being recorded. All participants will be muted by the host of the meeting, who will unmute the individual the Chairman has invited to speak
2. Apologies – To receive and accept apologies for absence
3. Declaration of interests
a) Councillors are invited to raise any declarations of interest concerning items on the agenda
b) To consider any requests for dispensation
4. Minutes of previous meeting held 16th November 2020
a) To consider and adopt the minutes, as a true record of the proceedings
b) To consider any matters arising
5. Public participation – an invitation to members of the public to make representations to Councillors. Resolutions can only be made on items on the agenda
Rules of public participation: no person may speak on more than two items and for no longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.
6. To receive a presentation from Discover Newmarket
7. Submission of schedules of payments for information – To review and approve cashbooks 1-4 for the previous month (to follow)
8. Bank Statements – To confirm that the bank statement balances & related bank reconciliations have been signed by the Chair of the Finance & Policy Committee
9. Income & expenditure – To receive and note the Income & Expenditure for the Finance & Policy Committee for the previous month (to follow)
10. To receive and note conclusion of external audit
11. Town Council Constitution
a) Internal Control Working Group – To receive a report and consider amended policies (to follow)
b) To receive and approve amended policies
i. Merging of C2 Social Media Guide for Councillors and P6 IT Website and E-mail (herewith)
ii. Corporate Strategy (to follow)
c) Standing Orders – to consider a review of NTC Standing Orders
12. Health and safety – To receive a monthly report (to follow)
13. Correspondence
14. Date of next meeting Monday 18th January 2021
15. To note items for consideration at the next meeting
Signed Debbie Baines, Town Clerk Date 08/12/2021
To: Chairman and Members of F&P Committee Other Council Members, the press and public