Finance and Policy Agenda 21-03-2022

Memorial Hall, High Street, Newmarket, CB8 8JP on Monday 21st March at 7pm or following on from the Development & Planning meeting, whichever is later.

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing matters do have to be held in the confidential part of the meeting.
Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. Report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.
The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting

Agenda

1. Chair to read fire safety notice and announce that proceedings may be filmed or recorded.
2. Apologies – To receive and accept apologies for absence
3. Declaration of interests
a) Councillors are invited to raise any declarations of interest concerning items on the agenda
b) To consider any requests for dispensation
4. Minutes of previous meeting held 21st February 2022
a) To consider and adopt the minutes, as a true record of the proceedings
b) To consider any matters arising
5. Public participation – an invitation to members of the public to make representations to Councillors. Resolutions can only be made on items on the agenda
Rules of public participation: no person may speak for longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.
6. Submission of schedules of payments for information – To approve cashbooks 1-4 for the previous month
7. Bank statements – To confirm that the bank statement balances & related bank reconciliations have been signed by the Chair of the Finance & Policy Committee
8. Accounts – To receive and note the Income & Expenditure for the Finance & Policy Committee for the previous month
9. Citizen’s Advice Bureau – to receive Annual Review Report 2020/21 from Newmarket CAB with a request to continue funding for 2022/23
10. Grant – to review the grant request by Newmarket First Responders
11. Health and safety – to receive a monthly report
12. Committee Meeting Schedule Review – to receive feedback from the review workshop on 16/3/22 (to follow)
13. Standing Committee Terms of Reference – to discuss revised Terms of Reference for Standing Committees (to follow)
14. Delegations to Officers – to receive a report on terms of delegation to council officers (to follow)
15. Risk Management Schedule Policy – to review the Risk Management Schedule Policy (to follow)
16. LGA Model Councillor Code of Conduct 2020 – to receive and note information regarding the new recommended code
17. Parish Alliance (Sunnica Group) – to discuss Town Council membership and donation (to follow)
18. Correspondence
a) VR Energy Ltd – information regarding the effect of the current energy crisis
b) Any other correspondence received after this agenda was issued
19. Date of next meeting Tuesday 19th April 2022
20. To note items for consideration at the next meeting

Signed: Cathy Whitaker, Town Clerk      Date: 15th March 2022