Finance and Policy Agenda 20-11-2023

You are hereby summoned to attend a meeting of the

FINANCE & POLICY COMMITTEE to be held at

Memorial Hall, High Street, Newmarket, CB8 8JP on

Monday 20TH November 2023 at 7pm

or following on from the Development and Planning

Committee meeting, whichever is later

1. Chair to read the fire safety notice and announce that this meeting is being recorded and to ask
whether anyone else intends to record the meeting

2. Apologies – To receive and accept apologies for absence

3. Declaration of interests

a) Councillors are invited to raise any declarations of interest concerning items on the agenda

b) To consider any requests for dispensation

4. Minutes of previous meeting held 18th September 2023

a) To consider and adopt the minutes, as a true record of the proceedings

b) To consider any matters arising

5. Public participation – an invitation to members of the public to make representations to Councillors.
Resolutions can only be made on items on the agenda
Rules of public participation: no person may speak for longer than 3 minutes in total. The maximum time
permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the
public to address Councillors.

6. Submission of schedules of payments for information – To approve cashbooks 1-4 for months 6 and 7

7. Bank statements – To confirm that the bank statement balances & related bank reconciliations have been
signed by the Chair of the Finance & Policy Committee

8. Accounts – To receive and note the Income & Expenditure for the Finance & Policy Committee for the
previous month (month 7)

9. Budget 2024/2025 – to approve the draft committee budget proposal for the Finance and Policy Committee

10. Health, Safety and Facilities – to receive a monthly report

11. Bank Accounts – to approve the opening of a dedicated account for holding booking security deposits

12. Policies – to receive an update regarding the Policy Review Schedule (to follow)

a) CCTV Policy (to follow)

13. Small Grant Application – to consider an application from 6th Newmarket Brownies for funding

14. IT Upgrade – to approve the recommendation for Phase 1 of the installation of Cloud-based systems,
upgraded hardware and dynamic integrated agenda software

15. Correspondence

16. Date of next meeting Monday 22nd January 2024

Signed Cathy Whitaker, Town Clerk                    Date 14th November 2023