Publication

Extraordinary Meeting of The Full Town Council Minutes Signed 31-10-2022

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Attendance:
Councillor P Winter (Town Mayor)

Councillor J Ferries

Councillor J Borda

Councillor R Hood

Councillor J Clover

Councillor P Hulbert

Councillor L Crissall

Councillor J Lay

Councillor J De’Ath

Councillor M Jefferys (Deputy Mayor)

Councillor A Drummond

Councillor S Perry

Councillor K Yarrow

Also Present:

C Whitaker – Town Clerk

T Symonds – Deputy Town Clerk and

J Ashton – Minute Assistant.

Minute

22/10/24 Welcome

The Chairman opened the meeting and read the fire safety notice and confirmed that proceedings were being recorded.

22/10/25 Apologies for Absence – LGA 1972, Section 85(1) & (2)
Apologies were received from Cllrs Anderson, Harvey and O’Neill. Cllrs Berry and Hall were absent.

22/10/26 Declaration of Members Interests & to Remind Councillors of the Need to Keep up to Date Their Register of Member’s Interests and to Consider any Requests Received for Member’s Dispensation
None noted. There were no member dispensation requests.

22/10/27 To Receive and Confirm the Minutes of the Town Council Meetings held on 24th October 2022 and any Matters Arising.
The minutes of the meeting held on 24th October 2022 were presented and the following was agreed:

22/10/27.01 Resolved

That the minutes of the meeting held on 24th October 2022 be adopted and signed as a correct record by the Town Mayor.

Matters arising:

Page 2 22/10/6 – Cllr Yarrow reported that the meeting with the Flagship Property Sales Manager on 1st November was not going ahead as planned and will be rearranged.

22/10/28 Public Open Session
No members of the public were present.

22/10/29 Date of the next Meeting
Monday 28th November 2022 at 6.15pm in the Memorial Hall

Minutes of the Extraordinary meeting of Newmarket Town Council held on Monday 31tst October 2022

22/10/30 Exclusion of the Press & Public
With the vote being unanimous, it was:

22/10/30.01 ResolvedTo resolve that under the Public Bodies (Admissions to Meetings) Act 1960, the public and press be excluded for the remainder of the meeting because of the likely disclosure of private and confidential information or staff matters.

22/10/31 ***To Discuss a Confidential Contract***
A confidential report on an existing contract was considered and the following was agreed:
***22/10/31.01 Resolved***
That NTC engages with Edmondson Hall solicitors to amend the existing licence to be an annual licence, not a rolling one. That a letter be sent to terminate the existing licence, as per the terms within it. That an annual licence for 2023 be introduced with the exact same terms otherwise for signature by 30th November 2022. That the 2023 schedule be requested with a cut-off date for receipt. That four pro-forma invoices for one quarter of the annual fees be sent, with payment dates of 01/01/23, 01/04/23, 01/07/23, 31/08/23. The 2023 booking will be secured on receipt of the 01/01/23 payment deposit. That the Annual fees agreed at Full Town Council 26/09/2022 be applied.

Meeting closed at 6:20pm

Signed: By the Chairman                                 Date: Monday 31st October 2022

Summary of Resolutions

Resolution Resolution Wording
***22/10/31.01 Resolved*** That NTC engages with Edmondson Hall solicitors to amend the existing licence to be an annual licence, not a rolling one.  That a letter be sent to terminate the existing licence, as per the terms within it.  That an annual licence for 2023 be introduced with the exact same terms otherwise for signature by 30th November 2022.  That the 2023 schedule be requested with a cut-off date for receipt.  That four pro-forma invoices for one quarter of the annual fees be sent, with payment dates of 01/01/23, 01/04/23, 01/07/23, 31/08/23.  The 2023 booking will be secured on receipt of the 01/01/23 payment deposit.  That the Annual fees agreed at Full Town Council 26/09/2022 be applied.