Publication

Development and Planning Minutes Draft 06-11-2023

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Attendance:

Councillor R Hood (Chairman)

Councillor P Hulbert

Councillor J Berry

Councillor E Kavanagh

Councillor A Drummond

Councillor R Nobbs

Councillor J Harvey

Councillor S Perry

Also Present: C Whitaker – Town Clerk, T Symonds – Deputy Town Clerk, J Ashton – Minute Assistant, Cllrs McHugh and Winter as observers, 1 Member of the Press and 4 Members of the Public

Minute

D/23/11/1 Chairman to Read the Fire Safety Notice and Announce that Proceedings May be Filmed or Recorded
The Chairman opened the meeting and read out the Fire Notice and announced that proceedings were being recorded and asked if anyone intended to record the meeting.

D/23/11/2 Apologies
None noted. Cllr Clover was absent.

D/23/11/3 Declaration of Members Interests & to Remind Councillors of the need to keep up to date their Register of Member’s Interests and to Consider any Requests Received for Member’s Dispensation
Cllrs Drummond and Hood declared an interest in application DC/23/0864/FUL – former St Felix School site and were granted dispensation to discuss, but abstain from voting. A request for dispensation was made for the whole Committee regarding applications DC/23/1676/TCA and DC/23/1677/TCA.

D/23/11/4 To Confirm the Minutes of the Meeting Held on 16th October 2023 and any Matters Arising
The Chairman presented the minutes of the Development & Planning Committee held on 16th October 2023 and the following was agreed:

D/23/11/4.01 Resolved
That the minutes of the Development & Planning Committee held on 16th October 2023 be adopted and signed as a true record by the Chairman of the Development & Planning Committee.

Matters arising
Page 6 – D/23/10/35 – Old Station Road – Cllr Perry reported that she had contacted the Planning Officer and they were aware of the development. A resubmission may be imminent. Town Clerk and Cllr Perry to draft a letter to SCC regarding the fencing that is blocking the pavement.

D/23/11/5 Public Open Session
The Director of Inspire Social Care Services spoke to application DC/1691/FUL – Palace Coach House and explained that they wanted to turn the upstairs office into respite accommodation for young adults who will be fully supported by care workers.
The Chairman proposed to bring forward application DC/1691/FUL and the following was agreed.

D/2311/5.01 Resolved
That Planning Application DC/1691/FUL be brought forward.

D/23/11/6/1 DC/23/1691/FUL – Planning application – Change of use of first floor from office to living accommodation and carers bedroom (sui generis), for use in conjunction with the ground floor social care services office – Palace Coach House Palace Street Newmarket Suffolk.

D/23/11/6.01 Resolved
The Committee fully supported the application.

A member of the public left the meeting.
A resident thanked the Committee for their time to do a site visit to Unique.

The Chairman proposed to bring forward item D23/11/8/2 Unique and the following was agreed.

D/2311/6.02 Resolved
That item D/23/11/8/2 – Unique be brought forward.

A member of the public left the meeting.
Unique – a verbal report on the site visit was given and it was noted that the proposed changes would enhance the building and the area which the Committee supported.

D/23/11/6.03 Resolved
The Committee fully supported the application.

A resident asked for an update on Exning Road.

The Chairman proposed to bring forward item 15 Exning Road and the following was agreed.

D/23/11/6.04 Resolved
That item 15 – Exning Road be brought forward.

D/23/11/7 Exning Road
The costs for installing hardwood bollards in Exning Road were considered and the following was agreed:

D/23/11/7.01 Recommendation
That Providing 50% can be funded from the SCC Highways Budget; that the installation of bollards for £7,845.00 be approved. That the bollards be added to the NTC Asset Register.

A member of the public left the meeting.
D/23/11/8 Impact of Newmarket Neighbourhood Plan Policies on Applications Being Considered
Policy 1 – Traditional Features and Materials for Development within the Conservation Area. Policy 14 – Trees. Policy 31 – Shopfronts.

D/23/11/9 Planning Applications
Week Commencing 09/10/2023, 16/10/2023 & 23/10/2023
D/23/11/9/1 NMA(A)/23/0470 – Non-material amendment to DC/23/0470/FUL – a. internal alterations to floor plans and partition walls b. install roller shutter c. relocation of door to western elevation – Newmarket Library 24 The Guineas Shopping Centre The Rookery Newmarket Suffolk.

D/23/11/9.01 Resolved
No comment was invited by the Committee.

D/23/11/9/2 DC/23/1660/HH – Householder planning application – single storey side and rear extension – Wingate Snailwell Road Newmarket Suffolk.

D/23/11/9.02 Resolved
The Committee voiced no objection, subject to no objections from the adjacent neighbouring Garden House property.

D/23/11/9/3 DC/23/1676/TCA – Trees in a conservation area notification – 21 Lime trees (T1-21 on plan) re-pollarded away from neighbouring properties; 8 Horse chestnuts and Maples (T38-45 on plan) crown lifted to 2.5 metres from ground; one Yew (T66 on plan) crown lifted to clear railings/away from neighbouring property by 3 metres – Memorial Hall 144 High Street Newmarket Suffolk.

D/23/11/9.03 Resolved
The Committee actively encourages responsible tree management and does not object to this application.

D/23/11/9/4 DC/23/1677/TCA – Trees in a conservation area notification – two Birch (T1 and T2 on plan) crown reduction in height by one metre and lateral crown reduction by 0.5 metres – Bill Tutte Memorial Palace Street Newmarket Suffolk.

D/23/11/9.04 Resolved
The Committee actively encourages responsible tree management and does not object to this application.

D/23/11/9/5 DC/23/1680/HH – Householder planning application – a. single storey front extension incorporating alterations to garage b. single and two storey rear extensions c. replacement render d. replacement and alterations to windows e. replace chimney stack (following removal of existing) f. reduce two chimney stacks g. Juliet balcony to rear dormer – Barkway House 18 Bury Road Newmarket Suffolk.

D/23/11/9.05 Resolved
The Committee were pleased to see a tree management report and voiced no objections subject to the applicant following the requirements in the Tree Officer’s report.

D/23/11/9/6 DC/23/1717/TCA – Trees in a conservation area notification – one Conifer (T1 on plan) and one Prunus (T2 on plan) fell – 7 Bakers Row Newmarket Suffolk.

D/23/11/9.06 Resolved
The Committee voiced no objection.

D/23/11/9/7 DC/23/1723/TCA – Trees in a conservation area notification – one Sycamore (T1 on plan) fell – Sefton Cottage Snailwell Road Newmarket Suffolk.

D/23/11/9.07 Resolved
The Committee actively encourages responsible tree management and object to the felling of trees. The Committee objected to this application and requested that the application be submitted to the Tree Officer for consideration and a full report. If the tree is to be felled, that it be felled outside of the bird nesting season and the Committee requests that a suitable replacement be planted.

D/23/11/9/8 DC/23/1731/ADV – Application for advertisement consent – a. one non illuminated fascia sign b. one non illuminated projecting sign 116-118 High Street.

D/23/11/9.08 Resolved
The Committee objected on the grounds that it does not comply with the Newmarket Neighbourhood Plan Policy 30 and breaches the Shopfront Policy. New signage must adhere to the Shopfront Policy regarding size and colour and be in keeping with the historic Newmarket High Street.

D/23/11/9/9 DC/23/1746/HH – Householder planning application – two storey side extension 18A Lisburn Road Newmarket Suffolk.

D/23/11/9.09 Resolved
The Committee strongly objected on the grounds of overdevelopment, effect on residential amenity, design and appearance, layout and density, unclear plans, lack of car parking, numerous objections made to Cllrs over a prolonged period of time, potential fire risk and lack of refuse plans.

D/23/11/10 Amended and Deferred Planning Applications
D/23/11/10/1 DC/23/1513/ADV – One existing internally illuminated totem to be refurbished b. one internally illuminated totem – Newmarket Retail Park Oaks Drive Newmarket Suffolk.

D/23/11/10.01 Resolved
The Committee supported the comments of the Planning Officer, that the proposed new sign is unacceptable, and objected to the sign next to the roundabout.

D/23/11/10/2 DC/23/0580/FUL – Planning application – conversion of garage to dwelling – 45 Bury Road, Newmarket, Suffolk.

D/23/11/10.02 Resolved
The Committee supported the Conservation Officer’s comments and requested an extension; putting in a holding objection to this application until the Conservation Officer is satisfied.

Cllrs Drummond and Hood declared an interest in the following application and did not vote.
D/23/11/10/3 DC/23/0864/FUL – Planning application – a. 50 dwellings, garages, associated infrastructure including substation and foul water pumping station and public open space (following demolition of existing building and hard standing) b. new vehicular access onto Fordham Road following closure of existing southbound access c. re-location of tennis courts – Land at Former St Felix School, Fordham Road, Newmarket, Suffolk.

D/23/11/10.03 Resolved
That delegated power be given to Cllrs Harvey and Perry and Town Clerk to make final amendments to the Town Council’s response document and that the comprehensive response to the consultation be approved and submitted.

D/23/11/11 Planning Appeals
None noted.

D/23/11/12 East Cambs Planning Applications
The East Cambs Weekly Lists for 13/10/2023, 20/10/2023 & 27/10/2023 were noted.

D/23/11/13 To Receive Results of Applications as Determined by West Suffolk and Plans Withdrawn
West Suffolk Planning Determinations received during week commencing 09//10/2023, 16/10/2023 & 23/10/2023

Applications Description Address WS Decision NTC Decision
DC/23/1445/TCA Trees in a conservation area notification – one Acacia (T1 on plan) overall crown reduction by three metres 18 Bakers Row Newmarket Suffolk Approved No objection
DC/23/1434/TCA one Holly (T1 on plan) crown reduction in height by up to five metres; one Sycamore (T2 on plan) crown lift to 8 metres above ground level; one Cypress (T3 on plan) crown lift to 8 metres above ground level 52A Bury Road Newmarket Suffolk Approved No objection
DC/23/1435/TPO TPO 03(1990) tree preservation order – one Lime (30 on plan and within G2 on order) lateral crown reduction by two metres on west elevation, one Pine (31 on plan and within G2 on order) lateral crown reduction by two metres, one Lime (33 on plan and within G2 on order) lateral crown reduction by two metres on west elevation, one Pine (34 on plan and within G2 on order) lateral crown reduction by two metres on west elevation Paddocks Primary School Rochfort Avenue Newmarket Suffolk Approved No objection
DC/23/1395/HH Householder planning application – single storey rear extension (following demolition of existing rear extension) 31 Freshfields Newmarket Suffolk Approved No objection
DC/23/1345/LB Application for listed building consent – a. one internally illuminated menu b. internally illuminated take away sign c. one non illuminated sign written directional graphic d. one externally illuminated projection sign d. one set of halo illuminated text e. two sets of non illuminated text 75 High Street Newmarket Suffolk Approved No objection
DC/23/1306/ADV Application for advertisement consent – a. one internally illuminated menu b. internally illuminated take away sign c.one non illuminated sign written directional graphic d. one externally illuminated projection sign d. one set of halo illuminated text e. two sets of non illuminated text 75 High Street Newmarket Suffolk Approved No objection
DC/23/1046/HH Householder planning application – a. removal of existing garden walls adjoining house and adjacent Mesnil Warren 40 Bury Road Newmarket Suffolk Approved No objection
DC/23/0374/FUL Planning application – conversion and extension to provide nine residential units and supporting infrastructure, with retention of ground floor retail unit and external alterations to the existing ground floor shop front 122 High Street Newmarket Suffolk Approved Objected
DCON(B)/23/0313 Application to discharge conditions 3 (materials – samples/details) 4 (contamination Investigation) of DC/23/0313/FUL Newmarket Community Hospital 56 Exning Road Newmarket Suffolk Approved Comments not

Invited
DC/23/1543/TCA Trees in a conservation area notification – two Sycamore (T1 and T2) one Cypress (T3) one Lilac (T5) one Plum (T6) and one Laburnum (T7) – fell. one Cypress (T4) – Crown Lift to 3 metres. Bury Lodge 56 Bury Road Newmarket Suffolk Approved Objected
DC/23/1133/ADV Application for advertisement consent – a. two (non-illuminated) fascia signs b. one (non-illuminated) projecting sign. 15 High Street Newmarket Suffolk Withdrawn No objection
DCON(C)/13/0408 Application to discharge conditions 6 (phasing plan), 17 (construction method statement), 18 (ecological mitigation strategy) and 19 (tree protection scheme) of DC/13/0408/OUT Hatchfield Farm Fordham Road Newmarket Suffolk Discharged Comments not

Invited

D/23/11/14 Delegation Panel Decisions
DC/23/1253/VAR – Planning application – variation of condition 2 (approved plans) of DC/22/1699/FUL to enable amended plans for internal changes to flat 1 and flat 2 and spiral staircase to courtyard – Surrey House, 41 High Street, Newmarket.

The Panel’s decision that they were minded to grant permission was noted and it was appreciated that Officers had discussed concerns with Cllr Hood prior to the panel meeting.

D/23/11/15 Licensing
None noted.

D/23/11/16 Severals Access
This item was deferred until the costs for feasibility studies are received.

D/23/11/17 20’s Plenty for Suffolk
A report on the available resources via the ‘20’s Plenty for Suffolk Group’ was considered and the following was agreed:

D/23/11/17.01 Recommendation
That 20’s Plenty for Suffolk be referred to Full Council to consider.

D/23/11/18 Advertising and Fly Posting
A report on the ongoing issues of unauthorised stickers, posters, and banners on the High Street and Severals was discussed and considered. The following was agreed:

D/23/11/18.01 Recommendation
That a Task and Finish Working Group be set up consisting of Cllrs Kavanagh, Nobbs, Hood, Hulbert and the Town Clerk with a remit to research and provide recommendations to Full Council regarding unauthorised signage, street advertising and A-boards.

D/23/11/19 Planning Responses
A Report on proposals for planning responses to WSC was discussed and considered. The following was agreed:

D/23/11/19.01 Resolved
That public assistance sessions for planning portal responses be held at the Memorial Hall by R Wood.

D/23/11/19.02 Resolved
That subject to further amendment being made, the recommended Listed Building response be approved and adopted.

D/23/11/19.03 Resolved
That the final amended version for Transport and Parking applications be adopted.

D/23/11/20 SCC Bus Service Improvement Plan
SCC are conducting a consultation on how to improve the bus services in Suffolk and the following was agreed:

D/23/11/20.01 Recommendation
That this item be referred to the Parking and Transport Working Group to consider a response to the consultation.

D/23/11/21 Correspondence
Email from a Studland’s resident regarding cycling on footpaths and lack of signage was noted and deferred to the next meeting.

D/23/11/22 Date of Next Meeting
Monday 20th November 2023 at the Memorial Hall.

Meeting closed at 7:40pm.

Signed ______________________________ Date _________________________

Summary of Resolutions/Recommendations

Resolution/Recommendation Resolution/Recommendation Wording
D/23/11/6.01 Resolved The Committee supported the application.
D/23/11/7.01 Recommendation That Providing 50% can be funded from the SCC Highways Budget; that the installation of bollards for £7,845.00 be approved.  That the bollards be added to the NTC Asset Register.
D/23/11/9.01 Resolved No comment was invited by the Committee.
D/23/11/9.02 Resolved The Committee voiced no objection, subject to no objections from the adjacent neighbouring Garden House property.
D/23/11/9.03 Resolved The Committee actively encourages responsible tree management and does not object to this application.
D/23/11/9.04 Resolved The Committee actively encourages responsible tree management and does not object to this application.
D/23/11/9.05 Resolved The Committee were pleased to see a tree management report and voiced no objections subject to the applicant following the requirements in the Tree Officer’s report.
D/23/11/9.06 Resolved The Committee voiced no objection.
D/23/11/9.07 Resolved The Committee actively encourages responsible tree management and object to the felling of trees.  The Committee objected to this application and requested that the application be submitted to the Tree Officer for consideration and a full report.  If the tree is to be felled, that it be felled outside of the bird nesting season and the Committee requests that a suitable replacement be planted.
D/23/11/9.08 Resolved The Committee objected on the grounds that it does not comply with the Newmarket Neighbourhood Plan Policy 30 and breaches the Shopfront Policy.  New signage must adhere to the Shopfront Policy regarding size and colour and be in keeping with the historic Newmarket High Street.
D/23/11/9.09 Resolved The Committee strongly objected on the grounds of overdevelopment, effect on residential amenity, design and appearance, layout and density, unclear plans, lack of car parking, numerous objections made to Cllrs over a prolonged period of time, potential fire risk and lack of refuse plans.
D/23/11/10.01 Resolved The Committee supported the comments of the Planning Officer, that the proposed new sign is unacceptable, and objected to the sign next to the roundabout.
D/23/11/10.02 Resolved The Committee supported the Conservation Officer’s comments and requested an extension; putting in a holding objection to this application until the Conservation Officer is satisfied.
D/23/11/10.03 Resolved That delegated power be given to Cllrs Harvey and Perry and Town Clerk to make final amendments to the Town Council’s response document and that the comprehensive response to the consultation be approved and submitted.
D/23/11/17.01 Recommendation That 20’s Plenty for Suffolk be referred to full council to consider. 
D/23/11/18.01 Recommendation That a Task and Finish Working Group be set up consisting of Cllrs Kavanagh, Nobbs, Hood, Hulbert and the Town Clerk with a remit to research and provide recommendations to Full Council regarding unauthorised signage, street advertising and A-boards.
D/23/11/19.01 Resolved That public assistance sessions for planning portal responses be held at the Memorial Hall by R Wood.
D/23/11/19.02 Resolved That subject to further amendment being made, the recommended Listed Building response be approved and adopted.
D/23/11/19.03 Resolved That the final amended version for Transport and Parking applications be adopted.
D/23/11/20.01 Recommendation That this item be referred to the Parking and Transport Working Group to consider a response to the consultation.