Community Services Agenda 13-01-2020

You are hereby summoned to attend a meeting of the Community Services Committee to be held at The Memorial Hall, High Street, Newmarket, CB8 8JP on Monday 13th January 2020 at 6pm.

Membership from May 2019
Councillor Kerby – Chairman
Councillor Caesar – Vice Chairman
Councillor Anderson
Councillor Borda
Councillor Bowen
Councillor De’Ath
Councillor Drummond
Councillor Hirst
Councillor Hood
Councillor Hulbert
Councillor Jeffreys
Councillor Kirk
Councillor Lay
Councillor O’Neill

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing matters do have to be held in the confidential part of the meeting.
Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.

The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting.

1. Chair to read Fire Safety Notice and ask if anyone intends to film or record the meeting.
2. Apologies for absence.
3. Declaration of Members’ Interests & to remind Councillors of the need to keep up to date their Register of Members’ Interests and to consider any requests received for Members’ Dispensation.
4. To receive and confirm for accuracy the Minutes of the Meeting held on 9th December 2019 and any matters arising.
5. Public participation – An invitation to members of the public to put questions/statements of not more than 3 minutes duration. Resolutions can only be made on items on the agenda, but Councillors are very happy for matters to be brought to their attention.
6. Accounts– To receive the accounts for Month 9
7. West Suffolk Council – to discuss the Service Level Agreement

8. Cemetery 
i) to discuss and consider issues relating to rabbits and nematodes (relevant correspondence herewith)
ii) to approve draft revised regulations (herewith)

9. Street lighting – To receive a report regarding street lighting costs for the town council units on Studlands Park
10. Litter in Newmarket – to receive a report for discussion from the Litter Working Group (notes of the meeting herewith)
11. Hanging baskets – to consider a design competition for the hanging baskets 2021
12. Bill Tutte Memorial – to receive an update
13. All Saints ward traffic issues  – to receive a report from the All Saints Ward Traffic Working Group
14. Transport matters – to discuss
15. Dog fouling at the Paddocks  – to receive an update and consider the purchase of a dog bin (information herewith)
16. Additional sid device  – to receive an update
17. High street redesign vision timetable – to note (herewith)
18. Newmarket Market  – To receive an update
19. Correspondence: –
a. None received to date
20. Date of next meeting – Monday 10th February 2020
21. To note items for next Agenda

Signed Deborah Sarson, Acting Town Council Manager                                                                                              14th January 2020