Community & Leisure Services Committee

You are hereby summoned to attend a meeting of the

COMMUNITY & LEISURE SERVICES COMMITTEE to be held at

Memorial Hall, High Street, Newmarket, CB8 8JP

on Monday 7^th June 2021 at 6.45 pm

or following on from the Development and Planning Committee meeting

A G E N D A

Membership from May 2021

Councillor Anderson Councillor Appleby

Councillor Borda (Vice Chairman)

Councillor Crissall

Councillor De’Ath (Chairman)

Councillor Drummond

Councillor Hall

Councillor Harvey

Councillor Hood

Councillor Hulbert

Councillor Jefferys

Councillor Philippa Winter

Councillor Yarrow

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing matters do have to be held in the confidential part of the meeting.

Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:

film, photograph or make an audio recording of the meeting;
use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
Report or comment on the proceedings in writing, during or after a meeting or orally after the

The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting

1) To elect a Chairman for the Community & Leisure Services Committee for the municipal year 2021/2022
2) To elect a Vice Chairman for the Community & Leisure Services Committee for the municipal year 2021/2022
3) Chair to read fire safety notice and announce that proceedings may be filmed or
4) Apologies – To receive and accept apologies for absence
5) Declaration of interests
a) Councillors are invited to raise any declarations of interest concerning items on the agenda
b) To consider any requests for dispensation
6) Minutes of previous meeting held 4^th May 2021
a) To consider and adopt the minutes, as a true record of the proceedings
b) To consider any matters arising
7) Yellow Brick Road – to hear a presentation from the Newmarket Community Network and authorise any actions
8) Public participation – an invitation to members of the public to make representations to Councillors. Resolutions can only be made on items on the agenda
Rules of public participation: no person may speak on more than two items and for no longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.

9) Accounts – To receive and note the accounts for Community and Leisure for the previous month
10) Memorial Gardens
a) To receive the Annual Play Inspection Report
b) To receive a report and authorise any actions
11) Cemetery Matters – To receive an update and authorise any actions
12) Street Lighting – To receive a report regarding a lighting unit in poor repair
13) Clock Tower Project – To receive an update and authorise any actions
14) Pavilion – To receive a quote for maintenance
15) NTC Events – to receive an update and authorise any actions
a) Soap Box Derby
b) Summer Entertainment (report to follow)
c) Student concert in the Memorial Gardens
d) Online twinning event feedback
e) Discuss nomination of councillor to oversee the twinning
f) Any other planned events
16) Working Groups
a) to receive a list of current Community & Leisure committee working groups, and confirm their terms of reference and membership
b) to consider creation of a working group to discuss safety issues on Exning Road
17) Condition of Roads in Newmarket – to receive a report, and authorise any actions
18) Correspondence
19) Date of next meeting – Monday 5th July 2021
20) Items for the next agenda
Signed: C. Whitaker Cathy Whitaker, Acting Town Clerk DATE: 01/06/2021