Community and Leisure Services Agenda 04-04-2022

You are hereby summoned to attend a meeting of the
COMMUNITY & LEISURE SERVICES COMMITTEE to be held at
Memorial Hall, High Street, Newmarket, CB8 8JP
on Monday 4th April 2022 at 7.00pm
or following on from the Development and Planning Committee meeting, whichever is the later time

AGENDA

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing matters do have to be held in the confidential part of the meeting.
Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. Report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.
The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting

1) Chair to read fire safety notice and announce that proceedings may be filmed or recorded.
2) Apologies – To receive and accept apologies for absence
3) Declaration of interests
a) Councillors are invited to raise any declarations of interest concerning items on the agenda
b) To consider any requests for dispensation
4) Minutes of previous meeting held 7th March 2022
a) To consider and adopt the minutes, as a true record of the proceedings
b) To consider any matters arising
5) Public participation – an invitation to members of the public to make representations to Councillors. Resolutions can only be made on items on the agenda
Rules of public participation: no person may speak for no longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.
6) Accounts – To receive and note the accounts for Community and Leisure for the previous month
7) Committee 2021/2022 Budget – to receive the preliminary budget outcome for the Community and Leisure Committee for 2021/2022
8) Cemetery – To discuss quotes for creating a new cemetery waste area
9) Studlands Street Lighting – To receive information regarding upgrade to LED
10) Speed Indicator Device Data – To receive report
11) Bus Timetables – To discuss digital signage
12) Bulb Planting – to receive information regarding further mechanical bulb planting
13) Memorial Hall – To receive a proposal for alterations to the backyard area with new storage facility
14) Memorial Garden
a) To discuss upgrade options for the Garden’s kiosk
b) To receive the WSC Memorial Gardens safety report
15) Events
a) Platinum Jubilee update
b) Soapbox jumps update
16) Newmarket Venues – to receive an update on bookings at the venues
17) Security – to discuss security regarding venues and bookings
18) Correspondence
a) Newmarket Joggers – request to use Pavilion for Health Race
b) Churches together – request to use the Bill Tutte
c) Colourbox Montessori Nurseries request discounted room hire
19) Date of next meeting – Tuesday 3rd May 2022 at 7pm
20) Items for next agenda

Signed:         Cathy Whitaker, Town Clerk                             Date: 29th March 2022