Additional Documents Item 9a and Item 9e

Draft Minutes of a Meeting of the Development & Planning Committee held on Thursday 22nd April 2021 at 6.00pm via Zoom

Attendance:
Councillor P Hulbert
Councillor C O’Neill (Chairman)
Councillor A Appleby
Councillor M Jefferys
Councillor A Drummond
Councillor K Yarrow
Councillor R Hood

Also Present: D Baines – Town Clerk, J Ashton – Minute Assistant and 2 Members of the Public. Minute

D/21/04/16 Chairman to Announce that Proceedings are Being Recorded and to Advise that all Participants will be Muted by the Host of the Meeting who will Unmute the Individual the Chairman has Invited to Speak
The Chairman opened the meeting and announced that proceedings are being recorded and to advise that all participants will be muted by the host of the meeting who will unmute the individual the Chairman has invited to speak.

D/21/04/17 Apologies

There were no apologies.

D/21/04/18 Declaration of Members Interests & to Remind Councillors of the need to keep up to date their Register of Member’s Interests and to Consider Any Requests Received for Member’s Dispensation
None noted.

D/21/04/19 To Confirm the Minutes of the Meeting Held on Monday 6th April 2021 and Matters Arising
Members received the minutes of the Development & Planning Committee held on 6th April 2021 and the following was agreed:

D/21/04/19.01 Resolved
That the minutes of the Development & Planning Committee held on 6th April 2021 be adopted and signed as a true record by the Chairman of the Development & Planning Committee.

Matters arising:

Page 2 – D/21/047/1 – 3 McDonalds declined to meet and the meeting did not go ahead.

D/21/04/20 Public Open Session

No member of the public wished to speak.

Cllr Hulbert joined the meeting

D/21/04/21 Impact of Newmarket Neighbourhood Plan Policies on Applications Being
Considered
The NNP Tree Policy applied to the tree applications. Policies relating to views and attractive entrances to the Town were also relevant.
D/21/04/22 Planning Applications Week commencing 29/03/2021
Cllr Hood declared a non-pecuniary interest in the following application and did not vote. D/21/04/22/1 DC/21/0680/TCA – Trees in a conservation area notice – a. one Horse Chestnut

(T1 on plan) fell, b. group of Leylandii (G1 on plan) reduce height to 3 metres above ground level. – Mesnil Warren 40 Bury Road Newmarket.

Minutes of Development & Planning Committee held on Thursday 22ndApril 2021

D/21/04/22.01 Resolved

The Committee actively encourages responsible tree management and objects to the felling of healthy trees. The Committee objected to this application and requested that it be submitted to the Tree Officer for consideration. If the tree is to be felled, that it be felled outside of the bird nesting season and the Committee requests that suitable replacements be planted.

D/21/04/22/2 DC/21/0665/TCA – Trees in a conservation area notice – a. one Lime (T1 on plan) reduce height by six metres and lateral spread by one metre b. overall crown reduction by two metres and remove damaged limb back to source c. one Lime (T3 on plan) reduce height by three metres and lateral spread by 1.5 metres d. on Hornbeam (T4 on plan) overall crown reduction by two metres e. group of Limes (G1 on plan) remove epicormic growth

D/21/04/22.02 Resolved
The Committee actively encourages responsible tree management. The Committee does not object to this application subject to the tree work being carried out, outside of the bird nesting season.

D/21/04/22/3 DC/21/0596/TPO – TPO 012 (1956) tree preservation order – a. one Horse Chestnut (T1 on plan within A5 on order) fell b. one Lime (T2 on plan within A5 on order) pollard to a height of 14 metres – 7 Halifax Way Newmarket Suffolk

D/21/04/22.03 Resolved

The Committee actively encourages responsible tree management and acknowledged the danger of the size of the tree between two buildings and does not object to this application. The Committee requested that the application be submitted to the Tree Officer for consideration. If the tree is to be felled, that it be felled outside of the bird nesting season and the Committee requests that a suitable replacement be planted.

D/21/04/22/4 DC/21/0597/FUL – Planning Application – conversion of first floor storage area into two flats – 83 High Street Newmarket.

D/21/04/22.04 Resolved
The Committee objected on the grounds that the living spaces are below the permitted minimum size and that it is an overdevelopment of the site.

D/21/04/22/5 DC/21/0565/HH – Householder planning application – single storey front extension – 7 Leaders Way Newmarket.

D/21/04/22.05 Resolved
The Committee voiced no objections.

D/21/04/22/6 DC/21/0449/FUL – Planning Application – change of use from office (class E) to residential (class C3) to create 2 flats – Godolphin House 2 The Avenue Newmarket.

D/21/04/22.06 Resolved
The Committee objected on the grounds of fire safety risks and overdevelopment of the site.

D/21/04/22/7 DC/21/0450/LB – Application for listed building consent – conversion of first floor to two 2 flats – Godolphin House 2 The Avenue Newmarket.

D/21/04/22.07 Resolved
The Committee objected on the grounds of fire safety risks and overdevelopment of the site, noting that the application was subject to the approval of the Listed Buildings Officer.

D/21/04/22/8 DC/21/0420/ADV – Application for advertising consent – Replacement of one non-illuminated fascia sign – Unit 8 St Ledger rive Newmarket.

D/21/04/22.08 Resolved
The Committee voiced no objections.

Week commencing 05/04/2021
D/21/04/22/9 DC/21/0735/TCA – Trees in a conservation area notice – five Conifer (marked green on plan) fell – 7 Balaton Place Snailwell Road Newmarket Suffolk.

D/21/04/22.09 Resolved
The Committee actively encourages responsible tree management. The Committee does not object to this application subject to the tree work being carried out, outside of the bird nesting season and that suitable replacement trees are planted.

D/21/04/22/10 DC/21/0654/TPO – TPO 026 (1958) tree preservation order – one Pine (T1 on plan within A1 on order) fell – 12 Stirling Gardens Newmarket.

D/21/04/22.10 Resolved

The Committee actively encourages responsible tree management and does not object to this objection subject to the tree work being carried out, outside of the bird nesting season and that a suitable replacement tree is planted.

D/21/04/22/11 DC/21/0653/FUL – Planning Application – change of use of first floor vacant beauty salon (sui Generis) into two dwellings (class C3) – 6-7 Crown Walk Newmarket Suffolk.

D/21/04/22.11 Resolved
The Committee voiced no objections subject to the advice from the Fire Service regarding installation of automatic fire sprinklers being followed.

D/21/04/22/12 DC/21/0650/HH – Householder planning application – a. two storey side extension b. single storey rear extension – 13 Adastral Close Newmarket.

D/21/04/22.12 Resolved
The Committee voiced no objections.

D/21/04/22/13 DC/21/0636/HH – Householder planning application – single storey rear extension – 41 Norfolk Avenue Newmarket Suffolk

D/21/04/22.13 Resolved

The Committee voiced no objections.

D/21/04/22/14 DC/21/0613/HH – Householder planning application – a. two storey front extension (following demolition of existing single and wo storey extension) b. two dormers to front elevation – 10 Birdcage Walk Newmarket.

D/21/04/22.14 Resolved
The Committee voiced no objections, subject to the height of the proposed roof not intruding on the locality.

D/21/04/23 Amended and Deferred Planning Applications
DC/20/1889/FUL – Planning application – installation of extraction unit and flue pipe – 4-5 Crown Walk Newmarket.

D/21/04/23.01 Resolved
The Committee voiced no objections.

DC/20/2237/FUL – Planning application – one dwelling (following demolition of existing dwelling) – Tanglewood Fordham Road Newmarket.
D/21/04/23.02 Resolved
The Committee objected to any increase to the height of the building, on the basis of overdevelopment of the site and that the proposal is inappropriate in this area. The committee supported a neighbour’s objection made on the basis of loss of amenity, whilst noting that the proposals would have a detrimental impact on the character of the area.

D/21/04/24 East Cambs Planning Applications
None noted.
D/21/04/25 To Receive Results of Applications as Determined by West Suffolk and Plans Withdrawn West Suffolk Planning Determinations received during weeks commencing,
15/03/2021, 22/03/2021 & 29/03/2021.

	Applications		Description		Address		WS		NTC
							Decision		Decision
	DC/21/0388HPA		Application for householder prior approval – single		39 Valley Way		Approved
			storey rear extension which extends beyond the rear		Newmarket Suffolk
			wall of the original house by 6 metres with a
			maximum height 3.2 metres and height of 2.3 metres
			at the eaves.
	DC/21/0237/ADV		Application for advertising consent – a. one non-		Kininvie Fordham Road		Approved		No objections
			illuminated hoarding sign b. one externally		Newmarket
			illuminated aluminium panel sign.
	DC/21/0215/HH				St Marina Snailwell		Approved		No objections
					Road Newmarket
	DC/21/0218/HH		Householder Application a. single storey front		1 Bartons Place		Approved		No objections
			extension b. convert garage to habitable room c. first		Newmarket
			floor extension above existing garage d. two storey
			side extension e. single storey rear extension.

Minutes of Development & Planning Committee held on Thursday 22ndApril 2021

DC/21/0200/FUL		Planning application – a. two sheds b. one potting		Kininvie Fordham Road		Approved		No objections
		shed c. one gazebo d. one summer house.		Newmarket
DC/21/0169/FUL		Planning application – a. proposed door to side		7 High Street		Approved		No objections
		(south-west) elevation.		Newmarket Suffolk
DCON(F)/18/2477		Discharge of condition 5 (construction surface water		Land at Brickfield Stud		Withdrawn		Not
		management plan) DC/18/2447/FUL		Exning Road Newmarket				considered
				Suffolk
DC/21/0437/TCA		Trees in a conservation area notification – one Holly		2 Palace Street		Approved		No objections
		(as indicated on plan) 3.5 metres trimmed off top. 1.5		Newmarket
		metres of branches trimmed from branches facing the
		house and two lower branches removed; one
		Sycamore (as indication on plan) – 3 metres to be
		trimmed off the top of the tree
DC/21/0413/TCA		Trees in a conservation area notification – two		Palace House Palace		Approved		No objections
		Sycamore (T22 and T25 on plan) fell.		Street Newmarket
DC/21/0262/HH		Householder planning application a. single storey		1 Southgate Stables		Approved		No objections
		side extension.		Hamilton Road
				Newmarket
DCON(B)/17/1414		Discharge of condition 12 (screen wall and fence), 13		Oakfield Surgery		Approved		Not
		(landscaping) and 14 (arbiculture impact assessment)		Vicarage Road				considered
		of application DC/17/1614/FUL		Newmarket

D/21/04/26 Delegation Panel Decisions

DC/21/0335/FUL – Planning application Planning application – a. freestanding restaurant with drive-thru facility, car parking, landscaping and associated works b. including cust er order displays (COD), goal post height restrictor and play frame – Land at Willie Snaith Road Newmarket.

The decision to approve was noted.

D/21/04/27 Advertisement applications for McDonalds Newmarket (DC/21/0391/0393/0394/ADV
The decision by West Suffolk Planning Committee to approve the advertising was noted. McDonalds had declined to meet to discuss the applications.

D/21/04/28 To Discuss any Licensing Applications
None noted.

D/21/04/29 Correspondence
The proposed installation of a 5G Telecommunications Mast at George Lambton Avenue was noted and concerns were raised regarding health risks. The following was agreed:

D/21/04/29.01 Resolved
That a response is sent to raise concerns of siting the mast in a densely populated area and related health risks. To ask what other sites have been considered, and request that they consider siting the mast in a less densely populated residential area.

East Cambs Local Plan – Single Issue Review – Housing Requirements consultation from 26th March and 7th May 2021. The following was agreed:

D/21/04/29.02 Resolved
That a Working Group be set up comprising of Cllrs O’Neill, Jefferys, Hood and Appleby with a remit of drafting a response to the East Cambs Local Plan – Single Issue Review – Housing Requirements consultation.

DC/20/2047/ADV – Application for advertisement consent – two internally illuminated digital totem signs with static BID map to replace existing signage. – The Mayor would be speaking on this application at the West Suffolk Council Development Control meeting.

D/21/04/30 Date of Next Meeting
Tuesday 4th May 2021 at 6.00pm via Zoom

D/21/04/31 To Note any Items for Next Meeting

• East Cambs Local Plan – Single Issue Review – Housing Requirements consultation

Meeting closed at 6:50pm.

Signed                                                                                                       Date

Summary of Resolutions/Recommendations

Resolution/Recommendation		Resolution/Recommendation Wording
D/21/04/22.01 Resolved		The Committee actively encourages responsible tree
		management and objects to the felling of healthy trees. The
		Committee objected to this application and requested that
		it be submitted to the Tree Officer for consideration. If the
		tree is to be felled, that it be felled outside of the bird
		nesting season and the Committee requests that suitable
		replacements be planted.
D/21/04/22.02 Resolved		The Committee actively encourages responsible tree
		management. The Committee does not object to this
		application subject to the tree work being carried out,
		outside of the bird nesting season.
D/21/04/22.03 Resolved		The Committee actively encourages responsible tree
		management and acknowledged the danger of the size of
		the tree between two buildings and does not object to this
		application. The Committee requested that the application
		be submitted to the Tree Officer for consideration. If the
		tree is to be felled, that it be felled outside of the bird
		nesting season and the Committee requests that a suitable
		replacement be planted.
D/21/04/22.04 Resolved		The Committee objected on the grounds that the living
		spaces are below the permitted minimum size and that it
		is an overdevelopment of the site.
D/21/04/22.05 Resolved		The Committee voiced no objections.
D/21/04/22.06 Resolved		The Committee objected on the grounds of fire safety
		risks and overdevelopment of the site.
D/21/04/22.07 Resolved		The Committee objected on the grounds of fire safety
		risks and overdevelopment of the site, noting that the
		application was subject to the approval of the Listed

				Buildings Officer.
		D/21/04/22.08 Resolved		The Committee voiced no objections.
		D/21/04/22.09 Resolved		The Committee actively encourages responsible tree
				management. The Committee does not object to this
				application subject to the tree work being carried out,
				outside of the bird nesting season and that suitable
				replacement trees are planted.
		D/21/04/22.10 Resolved		The Committee actively encourages responsible tree
				management and does not object to this objection subject
				to the tree work being carried out, outside of the bird
				nesting season and that a suitable replacement tree is
				planted.
		D/21/04/22.11 Resolved		The Committee voiced no objections subject to the
				advice from the Fire Service regarding installation of
				automatic fire sprinklers being followed.
		D/21/04/22.12 Resolved		The Committee voiced no objections.
		D/21/04/22.13 Resolved		The Committee voiced no objections.
		D/21/04/22.14 Resolved		The Committee voiced no objections, subject to the
				height of the proposed roof not intruding on the
				locality.
		D/21/04/23.01 Resolved		The Committee voiced no objections.
		D/21/04/23.02 Resolved		The Committee objected to any increase to the height of
				the building, on the basis of overdevelopment of the site
				and that the proposal is inappropriate in this area. The
				committee supported a neighbour’s objection made on
				the basis of loss of amenity, whilst noting that the
				proposals would have a detrimental impact on the
				character of the area.
		D/21/04/29.01 Resolved		That a response is sent to raise concerns of siting the
				mast in a densely populated area and related health
				risks. To ask what other sites have been considered,
				and request that they consider siting the mast in a less
				densely populated residential area.
		D/21/04/29.02 Resolved		That a Working Group be set up comprising of Cllrs
				O’Neill, Jefferys, Hood and Appleby with a remit of
				drafting a response to the East Cambs Local Plan –
				Single Issue Review – Housing Requirements
				consultation.

 

Minutes of a Meeting of the Finance & Policy Committee

Held on Thursday 22nd April 2021 at 7:00pm via Zoom

Attendance:

Councillor M Jefferys (Chairman)
Councillor R Hood
Councillor A Appleby
Councillor C O’Neill
Councillor J Borda
Councillor K Yarrow
Councillor A Drummond

Also Present: D Baines – Town Clerk, C Whitaker – RFO, J Ashton – Minute Assistant and 1 Member of the Public.

F/21/04/1 Chairman to Announce that Proceedings are being Recorded and Advise that
all Participants will be Muted by the Host of the Meeting who will Unmute the
Individual the Charman has Invited to Speak

The Chairman opened the meeting and announced that proceedings are being recorded and to advise that all participants will be muted by the host of the meeting who will unmute the individual the Chairman has invited to speak.

F/21/04/2 Apologies for Absence
No apologies were received.

F/21/04/3 Declaration of Member’s Interests and to Remind Councillors of the Need to Keep up to Date their Register of Member’s Interests and to Consider any
Requests Received for Members Dispensation
None noted.

F/21/04/4 To Confirm the Minutes of the Meeting Held on 15th March 2021 and any
Matters Arising

Members received the minutes of the Finance & Policy Committee meeting held on 15th March 2021 and the following amendment was made:
Page 1 F/21/03/3 – Cllr Borda declared a non-pecuniary interest in item F/21/03/10.

Subject to the amendment being made, the following was agreed:
F/21/02/4.01 Resolved
That the minutes of the Finance & Policy Committee meeting held on 15th March 2021 be adopted and signed as a true record by the Chairman of the
Finance & Planning Committee.
There were no matters arising.

F/21/04/5 Public Open Session
No member of the public wished to speak.

F/21/04/6 Submission of Schedules of Payments for Information CB1 – CB4 for (March 2021)
Members reviewed CB1 – CB4 and the following was agreed:
F/21/04/6.01 Recommendation
That the ratification of the schedules of payments for the period 01/03/2021 –
31/03/2021 (Cash Book 1 – 4) be received and adopted.

F/21/04/7 To Confirm the Bank Statement Balances & Related Bank Reconciliation have been signed by the Chairman of F&P Committee
The Chairman of the Finance & Policy Committee confirmed scrutiny of the bank reconciliations relating to the end of 31/03/2021 (month 11) for the Town Council’s
Current, Petty Cash, Salaries and Barclaycard Cashbooks.

F/21/04/8 To Receive the Income and Expenditure for March 2021
The Income and Expenditure reports for March 2021 were received and noted.

F/21/04/9 Newmarket PCSO
The monthly PCSO report was received and noted.

F/21/04/10 To Receive and approve the Statement of Internal Control
The Statement of Internal Control was presented and considered and the following
was agreed:
F/21/04.10.01 Recommendation
That the Statement of Internal Control be received and adopted.

F/21/04/11 Health and Safety
The monthly Health and Safety report was received and noted.

F/21/04/12 Memorial Hall Office Space
A report on partitioning the main office space to provide COVID-19 compliant working space for staff was considered and the following was agreed:
F/21/04/12.01 Recommendation
That the costs for partitioning the main office space be investigated.

F/21/04/13 Government Consultation in to Remote Meeting
The consultation was completed at the meeting and will be submitted by the Town Clerk.

F/21/04/14 Correspondence
None noted.

F/21/04/15 Date of Next Meeting
Monday 17th May 2021 at the Memorial Hall.

F/21/04/16 Items for the Next Agenda
None noted

Meeting closed at 7:28pm

Signed ______________________________ Date _________________________

Summary of Recommendations

	Recommendation				Recommendation Wording
	F/21/04/6.01 Recommendation				That the ratification of the schedules of payments for
					the period 01/03/2021 – 31/03/2021 (Cash Book 1 – 4) be
					received and adopted.
	F/21/04.11.02 Recommendation				That the Statement of Internal Control be received and
					adopted.
	F/21/04/12.01 Recommendation				That the costs for partitioning the main office space are
					investigated.