Finance & Policy Committee – Agenda DRAFT 20-05-2024

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing matters do have to be held in the confidential part of the meeting.

Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:

a. film, photograph or make an audio recording of the meeting;

b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;

c. Report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.

The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting

 

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1. Election of Chair – to the Finance & Policy Committee for the municipal year 2024-2025
2. Election of Vice Chair – to the Finance & Policy Committee for the municipal year 2024-2024
3. Chair to read the fire safety notice and announce that this meeting is being recorded and to ask whether anyone else intends to record the meeting
4. Apologies – To receive and accept apologies for absence
5. Declaration of interests
   1. Councillors are invited to raise any declarations of interest concerning items on the agenda
   2. To consider any requests for dispensation
6. Minutes of previous meeting held 18th March 2024
   1. To consider and adopt the minutes, as a true record of the proceedings
   2. To consider any matters arising
7. Public participation – an invitation to members of the public to make representations to Councillors. Resolutions can only be made on items on the agenda
   Rules of public participation: no person may speak for longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.
8. Submission of schedules of payments for information – To approve cashbooks 1-4 for months 12 and 1
9. Bank statements – To confirm that the bank statement balances & related bank reconciliations have been signed by the Chair of the Finance & Policy Committee
10. Accounts – To receive and note the Income & Expenditure for the Finance & Policy Committee for the previous month (month 1)
11. Health, Safety and Facilities – to receive a monthly report
12. Policies – to receive an update regarding the Policy Review Schedule and to review the following policies a) Health & Safety Policy – to do a first review of the new policy prepared with CC Consulting
13. Small Grant Funding applications – to receive and consider funding applications from:-
    1. Catch 22 Positive Futures for Newmarket (Youth Boxing Project)
    2. The Stable, High Street, Newmarket
    3. Nexus Connecting Young People CIC
14. 1Correspondence
15. Date of next meeting Monday 15th July 2024