Full Town Council Agenda 30-05-2023
NOTICE IS HEREBY GIVEN OF A MEETING OF THE NEWMARKET TOWN COUNCIL
to be held at
Memorial Hall, High Street, Newmarket, CB8 8JP
Tuesday 30th May 2023 at 6.15pm
Councillors are hereby summoned to attend for the purpose of transacting the business that follows
A G E N D A
1. Welcome – The Mayor to read the fire safety notice and announce that this meeting is being recorded and to ask whether anyone else intends to record the meeting
2. Apologies for absence
3. Declaration of interests
a) Councillors are invited to raise any declarations of interest concerning items on the agenda
b) To consider any requests for dispensation
4. Minutes of the previous meeting held 11th May 2023
a) To consider and adopt the minutes, as a true record of the proceedings
b) To consider any matters arising
5. Public participation – an invitation to members of the public to make representations to Councillors. Resolutions can only be made on items on the agenda
Rules of public participation: no person may for longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.
6. Councillor Reports – to receive and note reports (if any) from County and District Councillors, Ward Reports and outside bodies reports from Town Councillors
7. Announcements – To receive the Town Mayor’s and Deputy Mayor’s Announcements (if any)
8. Committee Meetings
a) To receive the minutes and consider and approve any recommendations from the Development & Planning meetings held on 15th May 2023, & 22nd May 2023 (22nd to follow)
b) To receive the minutes and consider and approve any recommendations from the Leisure Services meeting held on 15th May 2023
c) To receive the minutes and consider and approve any recommendations from the Finance & Policy meeting held on 15th May 2023
d) To receive the minutes and consider and approve any recommendations from the Performance & Audit meeting held on 22nd May 2023 (to follow)
e) To receive the minutes and consider and approve any recommendations from the Human Resources meeting held on 22nd May 2023 (to follow
9. Co-option: To consider whether to advertise to co-opt to fill one vacent position on the Town Council
Committee (verbal)
10. Annual Internal Audit Report: To receive and note the Auditor’s Final Report for the financial year
2022-2023
11. Annual Governance and Accountability Return 2022/2023 for Newmarket Town Council:
a. To approve the Annual Governance Statement 2022/23
b. To approve the Accounting Statements 2022/23
12. Statement of Accounts: to receive and approve the Statement of Accounts for Newmarket Town
Council for 2022/2023
13. IT upgrade – to receive a report and recommendation for a cloud-based system upgrade with dynamic
Decisions agenda pack software and hybrid meeting facilities
14. Small Grant Application: To receive an application from Newmarket Day Centre for funding
a. Newmarket Day Centre
b. SERV (Service by Emergency Response Volunteers) – referred from F&P Committee
15. Soapbox Derby 2024 – to agree a date for the event
16. ‘Pride in Place’ – to receive a report and proposal for a joint application to the UK Shared Prosperity
Fund
17. Guineas – To receive information regarding the vacant District Council offices (verbal)
18. Performance & Audit Committee – To discuss the level of membership for this committee (verbal)
19. Correspondence
20. Date of the next Meeting – 26th June 2023
Signed:
Cathy Whitaker, Town Clerk Date: 23rd May 2023