Finance and Policy Agenda 20-03-2023

You are hereby summoned to attend a meeting of the

FINANCE & POLICY COMMITTEE to be held at

Memorial Hall, High Street, Newmarket, CB8 8JP on

Monday 20th March 2023 at 7pm

or following on from the Development and Planning Committee meeting, whichever is later

1. Chair to read fire safety notice and announce that proceedings may be filmed or recorded.

2. Apologies – To receive and accept apologies for absence

3. Declaration of interests

a) Councillors are invited to raise any declarations of interest concerning items on the agenda

b) To consider any requests for dispensation

4. Minutes of previous meeting held 23rd January 2023

a) To consider and adopt the minutes, as a true record of the proceedings

b) To consider any matters arising

5. Public participation – an invitation to members of the public to make representations to Councillors. Resolutions can only be made on items on the agenda
Rules of public participation: no person may speak for longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.

6. Submission of schedules of payments for information – To approve cashbooks 1-4 for months 10 and 11

7. Bank statements – To confirm that the bank statement balances & related bank reconciliations have been signed by the Chair of the Finance & Policy Committee

8. Accounts – To receive and note the Income & Expenditure for the Finance & Policy Committee for the previous month (month 11)

9. Funding application – to resolve to apply for funding for the Neighbourhood Plan review consultancy work

10. Policies – to receive a report regarding the review of the following policies from the Policies Review working group

a) Standing Orders

b) Financial Regulations

c) Financial Risk Scheme

d) Scheme of Delegation to Officers

11. Health, Safety and Facilities – to receive a monthly report

12. Appointment of Internal Auditor for 2022/2023 – to approve

13. Review of Internal Control Statement and Systems – to review and approve

14. Correspondence

15. Date of next meeting Monday 15th May 2023

Signed: Cathy Whitaker, Town Clerk                         Date: 14th March 2023