Finance and Policy minutes Signed 18-10-2021
Minutes of a Meeting of the Finance & Policy Committee
Held on Monday 18th October 2021 at the Memorial Hall at 7:00pm
Attendance:
Councillor D Hall (Chairman) Councillor M Jefferys
Councillor J Borda Councillor C O’Neill
Councillor A Drummond Councillor K Yarrow
Councillor R Hood Councillor P Hulbert
Also Present: C Whitaker – Town Clerk, T Symonds – Deputy Town Clerk.
Minute
Chairman to Read the Fire Safety Notice and Announce that Proceedings may be filmed or Recorded
The Chairman opened the meeting and read out the Fire Safety Notice and confirmed that proceedings may be filmed or recorded.
Apologies for Absence
Apologies were received from Councillors Appleby and Harvey.
Declaration of Member’s Interests and to Remind Councillors of the Need to Keep up to Date their Register of Member’s Interests and to Consider any Requests Received for Members Dispensation
Councillor Drummond declared a non-pecuniary interest in item 10.
To Confirm the Minutes of the Meeting Held on 20th September 2021 and any Matters Arising
Members received the minutes of the Finance & Policy Committee meeting held on 20th September 2021 and the following was agreed:
F/21/10/4.01 Resolved
That the minutes of the Finance & Policy Committee meeting held on 20th September 2021 be adopted and signed as a true record by the Chairman of the Finance & Planning Committee.
There were no matters arising.
Public Open Session
There were no members of the public in attendance.
Submission of Schedules of Payments for Information CB1 – CB4 2021
Members reviewed CB1 – CB4 for September 2021and the following was agreed:
F/21/10/6.01 Recommendation
That the ratification of the schedules of payments for the period 01/09/2021 – 30/09/2021 (Cash Book 1 – 4) be received and adopted.
To Confirm the Bank Statement Balances & Related Bank Reconciliation have been signed by the Chairman of F&P Committee
The Chairman of the Finance & Policy Committee confirmed scrutiny of the bank reconciliations relating to the end of 30/09/2021 (month 6) for the Town Council’s Current, Petty Cash, Salaries and Barclaycard Cashbooks.
To Receive the Income and Expenditure
The Income and Expenditure reports for September 2021 were received and noted.
Grant Application
A grant application from Magpas Air Ambulance regarding the Future 50 Appeal was considered and the following was agreed:
F/21/10/09.01 Recommendation
That the grant application from Magpas Air Ambulance to support the Future 50 Appeal for £1,000 be approved.
Newmarket BID
Sponsorship of window vinyls for empty shops in the High Street was considered and the following was agreed:
F/21/10/10.01 Recommendation
That the request to sponsor window vinyls for empty shops in the High Street for £2,000 be approved. Funding would be via the Neighbourhood Plan Town Improvement budget – account 4117/209.
Field Terrace Road Allotment Land
A verbal update was given on the lease, which ends 3/11/21, and the following was agreed:
F/21/10/11.01 Recommendation
That the Town Clerk and the Chair of Finance & Policy look into getting a cost- effective Licence to Use agreement drawn up.
Health and Safety
The monthly Health and Safety report was received and noted. It was noted that the risk levels on the report require a legend for identification.
Correspondence
None noted.
Date of Next Meeting
Monday 15th November 2021 at the Memorial Hall.
Items for the Next Agenda
None noted.
Meeting closed at 7.27pm
Signed by the Chairman Date 15th November 2021