Publication

Community and Leisure Services Agenda 06-09-2021

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You are hereby summoned to attend a meeting of the

COMMUNITY & LEISURE SERVICES COMMITTEE to be held at

Memorial Hall, High Street, Newmarket, CB8 8JP

on Monday 6th September at 7.00pm

or following on from the Development and Planning Committee meeting, whichever is the later time

A G E N D A

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing matters do have to be held in the confidential part of the meeting.

Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:

  1. film, photograph or make an audio recording of the meeting;
  2. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
  3. Report or comment on the proceedings in writing, during or after a meeting or orally after the

The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting

  1. Chair to read fire safety notice and announce that proceedings may be filmed or
  2. Apologies – To receive and accept apologies for absence
  3. Declaration of interests
    1. Councillors are invited to raise any declarations of interest concerning items on the agenda
    2. To consider any requests for dispensation
  4. Minutes of previous meeting held 2nd August 2021
    1. To consider and adopt the minutes, as a true record of the proceedings
    2. To consider any matters arising
  5. Public participation – an invitation to members of the public to make representations to Councillors.
    1. Resolutions can only be made on items on the agenda
    2. Rules of public participation:  no person may speak for no longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.
  6. Accounts – To receive and note the accounts for Community and Leisure for the previous month
  7. Service Level Agreement – to receive an update regarding the current SLA contract
  8. Horse Walks – to receive information regarding the proposal by Jockey Club Estates to replace some of the horse walk fencing in Newmarket
  9. Memorial Gardens
    1. To receive a report regarding weekend litter and safety checks
    2. To receive a report regarding inclusive equipment and activities
  10. Memorial Hall
    1. To receive a report regarding weekend litter and safety checks
    2. To receive a report regarding inclusive equipment and activities
  11. Newmarket Community Arts
    1. To receive a report regarding a proposal for a High Street presence
    2. To receive a request for bookings at the Severals Pavilion and Memorial Hall
  12. Queen’s Platinum Jubilee – to receive a report regarding projects for the Jubilee year
  13. Newmarket Clock Tower – to receive a report regarding the clock tower lighting
  14. Speeding – to receive a report regarding Speed Indicator Devices
  15. Weed Killer – to receive information regarding the use of weed killer and glyphosate formulated week killers in Newmarket and the surrounding areas (KY)
  16. NTC Events – to receive an update and authorise any actionsa)       Soapbox Derby debrief

    b)      Summer Entertainment debrief

    c)       Yoga/Pilates debrief

    d)      Remembrance Day update

    e)      Planting Event – Yellow Brick Road

    f)      Christmas 2021 event information

  17. Correspondence
  18. Date of next meeting – Monday 4th October 2021
  19. Items for the next agenda
  20. Exclusion of the press & public – To resolve that under the Public Bodies (Admissions to Meetings) Act 1960, the public and press be excluded for the remainder of the meeting because of the likely disclosure of private and confidential information relating to individuals
  21. Memorial Gardens – To discuss a new opening and closing arrangement for the Memorial Gardens

Signed:   Cathy Whitaker, Town Clerk      Date: 31st August 2021