Finance & Policy Agenda 15-02-2021

The Memorial Hall, High Street, Newmarket, Suffolk CB8 8JP
Councillors, you are hereby summoned to attend a meeting of the Finance & Policy committee Monday 15th February 2021 at 7.00pm on Zoom

Membership from May 2020
Councillor Appleby
Councillor Borda
Councillor Drummond
Councillor Hood
Councillor Jefferys – Chairman
Councillor Kerby – Vice Chairman
Councillor O’Neill
Councillor Yarrow
Quorum = 3 councillors

The meeting is open to the public who are encouraged to join the meeting and participate at the appropriate time. The meeting is held on the online Zoom platform, no special software is required. The link to join the meeting is as follows: https://us02web.zoom.us/j/86199843401?pwd=a1hHYjloQmRINW8wSzdlNndIdmZGQT09
Or by telephone: +442039017895/Meeting ID: 861 9984 3401 & password 422406

The meeting will be conducted in the usual way with one person speaking at a time, those wishing to speak putting their hands up and the Chairman determining whose turn it is to speak. Voting will be orally, by roll call.

Occasionally matters relating to contractual or staffing issues do have to be held in the confidential part of the meeting. Members of the public and press may not report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.
The meeting will be recorded. Any member of the public in attendance who does not wish to be included in the recording can disable their video although this would prohibit their ability to participate in the meeting at the appropriate time.

1. Chairman’s announcement – That the proceedings are being recorded. All participants will be muted by the host of the meeting, who will unmute the individual the Chairman has invited to speak
2. Apologies – To receive and accept apologies for absence
3. Declaration of interests
a) Councillors are invited to raise any declarations of interest concerning items on the agenda
b) To consider any requests for dispensation
4. Minutes of previous meeting held 18th January 2021
a) To consider and adopt the minutes, as a true record of the proceedings
b) To consider any matters arising
5. Public participation – an invitation to members of the public to make representations to Councillors. Resolutions can only be made on items on the agenda
Rules of public participation: no person may speak on more than two items and for no longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.
6. Submission of schedules of payments for information – To review and approve cashbooks 1-4 for the previous month (herewith)
7. Bank Statements – To confirm that the bank statement balances & related bank reconciliations have been signed by the Chair of the Finance & Policy Committee
8. Income & expenditure – To receive and note the Income & Expenditure for the Finance & Policy Committee for the previous month (herewith)
9. Newmarket PCSO – To receive a verbal report and authorise any actions
10. Health and safety – To receive a monthly report (to follow)
11. Town Council Constitution
a) To receive and approve amended policies (to follow)
i. Standing Orders (Working Group review)
ii. Medium Term Financial Plan
12. Town Council and Committee online meeting recordings – To consider and approve a policy for publication and retention of recordings
13. Office Printer – to receive a report regarding end of lease details and new lease options and approve recommendations
14. Rotary Club – Local Community Awards 2021 – To consider and approve a grant for this purpose
15. Correspondence
16. Date of next meeting Monday 15th March 2021
17. To note items for consideration at the next meeting

Signed D. Baines                                   Debbie Baines, Town Clerk                                               Date09/02/2021

To: Chairman and Members of F&P Committee Other Council Members, the press and public

Newmarket Town Council is inviting you to a scheduled Zoom meeting.

Topic: Finance and Policy
Time: Feb 15, 2021 07:00 PM London

Join Zoom Meeting
https://us02web.zoom.us/j/86199843401?pwd=a1hHYjloQmRINW8wSzdlNndIdmZGQT09

Meeting ID: 861 9984 3401
Passcode: 422406
One tap mobile
+442039017895