Human Resources Minutes (signed) 09-12-2019

Minutes of a Meeting of the Human Resources Committee held on Monday 9th December 2019 at 8:15pm at the Memorial Hall Newmarket

Attendance:
Councillor R Hood (Chairman)
Councillor A Drummond
Councillor S Caesar (non-voting)
Councillor T Kerby

Also Present: Deborah Sarson – TCM and Cathy Whitaker – RFO.

H/19/12/1 Chairman to read fire safety notice and announce that proceedings may be filmed or recorded
The Chairman read out the Fire Safety Notice and announcement that proceedings may be filmed or recorded.

H/19/12/2 Apologies for absence
Apologies were received from Cllr Lay.

H/19/12/3 Declaration of members interests and to remind councillors of the need to keep up to date their register of members interests and to consider any requests received for member’s dispensation
None noted.

H/19/12/4 To receive and confirm for accuracy the minutes of the meeting held on Monday 11th November 2019 and any matters arising
Members received the minutes of the Human Resources Committee Meeting held on Monday 11th November 2019 and the following was agreed:

H/19/12/4.01 Resolved
That the minutes of the Human Resources Committee meeting held on Monday 11th November 2019 be adopted and would be signed as a true record by the Chairman of the Human Resources Committee after the meeting.

There were no matters arising.

H/19/12/5 Public participation an invitation to members of the public to put questions/statements of not more than 3 minutes duration. No resolutions can be made but councillors are very happy for matters to be brought to their attention
None noted.

H/19/12/6 ***To receive an update on current staff matters and vacancies and to consider any issues ***
A report was tabled by the TCM regarding recruitment and staff terms and conditions. A resolution was made to change the title of the role from Town Council Manager to Town Clerk; to state the salary for the position at £35-40K; to advertise for the post from 6/1/20 – 17/2/20

H/19/12/7 ***Tp approve the draft budget***
RFO presented the draft budget for 20/21 and the following was agreed:

F/19/12/8.01 Recommendation
That the draft 20/21 Budget for the HR Committee be received and adopted.

H/19/12/8 ***Staff update***
Members were informed that the administration post was now filled and the successful candidate had started work.

H/19/12/9 ***Locum contract***
A contract between the Locum TCM and NTC was tabled and the following was agreed.

HR/19/12/9.01 Resolved
A resolution was made to accept the contract; increase the hourly rate to £30 p/hour; authorise locum cover 3 days p/week.

H/19/12/10 Date of next meeting
Monday 13th January 2020 at the Memorial Hall.

H/19/12/11 Items for inclusion on next agenda
• Update on recruitment

Meeting closed at 9:25pm

Signed: The Chairman                                                                                   Date:10/02/2020