Community and Leisure Agenda 07-12-2020

You are hereby summoned to attend a meeting of the

COMMUNITY & LEISURE SERVICES COMMITTEE to be held on Monday 7th December 2020 at 6pm

Membership from June 2020

Councillor Anderson
Councillor Appleby
Councillor Borda (Vice Chairman)
Councillor Bowen
Councillor De’Ath (Chairman)
Councillor Drummond
Councillor Hood
Councillor Hulbert
Councillor Jefferys
Councillor Kerby
Councillor O’Neill
Mrs Philippa Winter (non-councillor)
Councillor Yarrow

The meeting is held on the online Zoom platform, no special software is required.

The link to join the meeting is as follows:

https://us02web.zoom.us/j/85662607595?pwd=NFdUa0lOSmhRUHRNcnpiejY5b3FSdz09

Or by telephone: +441314601196 / Meeting ID: 856 6260 7595 & password: 983828

The meeting will be conducted in the usual way with one person speaking at a time, those wishing to speak putting their hands up and the Mayor determining whose turn it is to speak. Voting will be orally, by roll call. Occasionally matters relating to contractual or staffing issues have to be held in the confidential part of the meeting.

The meeting is open to the public who are encouraged to join and participate at the appropriate time

Members of the public and press may not report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:

1. film, photograph or make an audio recording of the meeting;
2. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
3. report or comment on the proceedings in writing, during or after a meeting or orally after the

The meeting will be recorded. Any member of the public in attendance who does not wish to be included in the recording can disable their video although this would prohibit their ability to participate in the meeting at the appropriate time.

1. Chairman’s announcement – That the proceedings are being recorded. All participants will be muted by the host of the meeting, who will unmute the individual the Chairman has invited to speak
2. Apologies – To receive and accept apologies for absence
3. Declaration of interests
   1. Councillors are invited to raise any declarations of interest concerning items on the agenda
   2. To consider any requests for dispensation
4. Minutes of previous meeting held 2nd November 2020
   1. To consider and adopt the minutes, as a true record of the proceedings
   2. To consider any matters arising
5. Public participation – an invitation to members of the public to make representations to Councillors. Resolutions can only be made on items on the agenda Rules of public participation: no person may speak on more than two items and for no longer than 3 minutes in total. The maximum time permitted for this item is 15 minutes. This is the only opportunity during the meeting, for members of the public to address Councillors.
6. Accounts – To receive and note the accounts for Community and Leisure for the previous month (to follow)
7. Budget Proposal – To receive and approve proposals for the 2020/2021 budget (herewith)
8. Newmarket Venues
   1. To receive a working group report and authorise any actions
   2. To note any booking requests and authorise any actions
9. Cemetery Matters – To receive an update and authorise any actions
10. Memorial Gardens
    1. Play Area Report – To receive the monthly inspection report (to follow)
    2. To receive and approve quotes for tree work in the Memorial Gardens (herewith)
11. Hanging baskets – to receive a quote for hanging baskets for summer 2021(herewith)
12. St Mary’s Square – To consider parking on grass verge, and authorise any actions
13. History Trail – To discuss proposals for a history trail and authorise any actions
14. Recycling – To discuss the recycling of plant wastage (verbal report)
15. Correspondence
16. Date of next meeting – Monday 4^th January 2021
17. Items for the next agenda

 

Signed   D. Baines                             Debbie Baines, Town Clerk                             1st December 2020