Community Services Minutes (Signed) 03-12-2018

Minutes of a Meeting of the Community Services Committee
Held on Monday 3rd December 2018 at 7:15 pm at the Memorial Hall Newmarket

Attendance:
Councillor P Winter (Chairman)                                    Councillor Hudson
Councillor J Clarke                                                           Councillor M Jefferys
Councillor R Hood                                                            Councillor J Lay
Councillor P Hulbert                                                        Councillor R Nobbs
Councillor J Wadham

Also Present: Roberta Bennett – TCM and Julie Ashton – Minute Assistant.

C/18/12/1 Chairman to read fire safety notice and announce that proceedings may be filmed or recorded
The Chairman opened the meeting and read out the Fire Safety Notice and announced that proceedings may be filmed or recorded.

C/18/12/2 Apologies for absence
Apologies were received from Cllrs Drummond, Hirst, Morrey, O’Neill and Starkey. Cllrs Anderson, Appleby and Wright were absent.

C/18/12/3 Declaration of members interests and to remind councillors of the need to keep up to date their register of members interests and to consider any requests received for members dispensation
None noted.

C/18/12/4 To receive and confirm for accuracy the minutes of the meeting held on Monday 12th November 2018 and any matters arising
Members received the minutes of the Community Services Committee meeting held on 12th November 2018 and following amendment was made:

Page 2 – C/18/11/9 – Typo to “Sunday” was corrected.

Subject to the amendment being made, the following was agreed:

C/18/12/4.01 Resolved
That the minutes of the Community Services Committee meeting held on 12th November 2018 be adopted and signed as a true record by the Chairman of the Community Services Committee.

Matters arising:

C/18/11/5 – TCM gave a verbal update on the continuing work with Anglian Water to resolve the issues at Newmarket Brook.

C/18/12/5 Public participation an invitation to members of the public to put questions/statements of not more than 3 minutes duration. No resolution can be made but councillors are very happy for matters to be brought to their attention.
None noted.

C/18/12/6 To consider the budget for 2019/20
TCM advised that there were increases to the SLA to cover St Mary’s Church yard, the Cemetery wall for the 5 year repair plan and Christmas Lights budget lines. TCM was asked to add foot notes to the budget to explain any variations of 5% up or down and to add a column for actual costs for 2017/18.

C/18/12/7 To consider 2019/20 plans
TCM gave a presentation on the achievements of the Committee this year and outlined the priorities for next year. There were no changes to the Terms of Reference.

C/18/12/8 To receive a debrief and update on the Christmas lights
The Chairman advised that there had been a number of issues this year and a debrief meeting would be held with BID to review them.

C/18/12/9 To receive an update on the Memorial gardens masterplan
The Chairman advised that the work was progressing well and the colour of the materials to be used had been selected.

C/18/12/10 Correspondence
None noted.

C/18/12/11 Date of next meeting
Monday 14th January 2019 7:15pm at the Memorial Hall.

C/18/12/12 Items for next agenda
• A statue of Charles II for the Clock Tower roundabout
• A request for a bus shelter to be installed on George Lambton Avenue
• Invitation to Flagship Housing Association and Stage Coach to attend a meeting.
Meeting closed at 7:38:pm

Signed ______________________________ Date ______________________