Community Services Minutes (Signed) 11-03-2019

Minutes of a Meeting of the Community Services Committee
Held on Monday 11th March 2019 at 6:00 pm at the Memorial Hall Newmarket

Attendance:
Councillor P Winter (Chairman)                                             Councillor P Hulbert
Councillor A Appleby                                                                 Councillor M Jefferys
Councillor J Clarke                                                                     Councillor J Lay
Councillor W Hirst                                                                     Councillor J Morrey
Councillor D Hudson                                                                 Councillor J Wadham

Also Present: Roberta Bennett – TCM and Julie Ashton – Minute Assistant.

C/19/03/1 Chairman to read fire safety notice and announce that proceedings may be filmed or recorded
The Chairman opened the meeting and read out the Fire Safety Notice and announced that proceedings may be filmed or recorded.

C/19/03/2 Apologies for absence
Apologies were received from Cllrs Anderson, Drummond, Hood, Nobbs, O’Neill and Starkey. Cllr Wright was absent.

C/19/03/3 Declaration of members interests sand to remind councillors of the need to keep up to date their register of members interests and to consider any requests received for members dispensation
None noted.

Cllr Wadham joined the meeting

C/19/03/4 To receive and confirm for accuracy the minutes of the meeting held on Monday 11th February 2019 and any matter arising.
Members received the minutes of the Community Services Committee meeting held on 11th February 2019 and the following was agreed:

C/19/03/4.01 Resolved
That the minutes of the Community Services Committee meeting held on 11th February 2019 be adopted and signed as a true record by the Chairman of the Community Services Committee.

There were no matters arising.

C/19/03/5 Public participation an invitation to members of the public to put questions/statements of not more than 3 minutes duration. No resolutions can be made but councillors are very happy for matters to be brought to their attention.
None noted.

C/19/03/6 To receive accounts for February 2019
The accounts for February 2019 were received and noted.

C/19/03/7 To agree for sla from April 2019
The Chairman advised that a revised SLA had been received with a 9% increase. West Suffolk were asked to review the costs and a new offer was submitted which included 2 new items for CCTV and the graveyard area. This was scrutinised by the Chairman, Vice Chairman and TCM and the following was agreed:

C/19/03/7.01 Recommendation
That the revised SLA from West Suffolk at a cost of £82,785.82 per annum (5.3% increase) to include CCTV and the additional graveyard area for a period of 3 years from 1st April 2019 be accepted.

C/19/03/8 Sakura cherry tree project
The Chairman advised that although planting of the trees would not start until 2020 a plan was required to be submitted. Suitable areas had been identified and this would be reviewed at a meeting tomorrow before final submission. Maintenance costs would be incurred and these would be looked into.

C/19/03/9 To receive an update on the Memorial Gardens
The Chairman advised that project was progressing well and that the tarmac would be laid next week. All HGV vehicles would be prohibited from entering the Gardens. Invitations had been sent out and the opening event was being widely advertised. There would be a competition for children to submit essays of 500 words on “What does Community mean to You”.

Cllr Wadham left the meeting

C/19/03/10 Correspondence
Email from SCC regarding Real Time Bus Information was noted.

C/19/03/11 Date of next meeting
Monday 8th April 2019 6:00pm at the Memorial Hall.

C/19/03/12 Items for next agenda
• Stagecoach
• St Mary’s Churchyard path
Meeting closed at 6:39pm

 

Signed ______________________________ Date ______________________