Leisure Services Agenda 01-04-2019

The Memorial Hall, High Street, Newmarket, Suffolk CB8 8JP
You are hereby summoned to attend a meeting of the Leisure services committee to be held at Memorial Hall, High Street, Newmarket on Monday 1st April 2019 at 7.15pm

Membership as from May 2018
Councillor R Nobbs – Chairman
Councillor D Hudson – Vice Chairman
Councillor J Clarke
Councillor W Hirst
Councillor P Hulbert
Councillor M Jefferys
Councillor Wadham
Councillor Wright
Town Mayor Councillor R Hood
Deputy Town Cllr J Lay
Mayor ‘ex officio’ Cllr A Drummond

The meeting is held in public and the public are encouraged to attend and participate. Just occasionally matters such as contractual or staffing matters do have to be held in the confidential part of the meeting.
Members of the public and press may not orally report or comment about a meeting as it takes place if present at a meeting of the Council, but otherwise may:
a. film, photograph or make an audio recording of the meeting;
b. use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;
c. report or comment on the proceedings in writing, during or after a meeting or orally after the meeting.

The Council will where possible facilitate such recording unless it is being disruptive. It will also take steps to ensure that children, the vulnerable and members of the public who object to being filmed are protected without undermining the broader purpose of the meeting.

1. Chair to read fire safety notice and announce that proceedings may be filmed or recorded
2. Apologies To receive and accept apologies for absence
3. Register of interests  Declaration of Members’ Interests & to remind Councillors of the need to keep up to date their Register of Members’ Interests and to consider any requests received for Members Dispensation
4. Minutes of previous meeting  To receive and confirm for accuracy the Minutes of the Meeting held on 4th March 2019 and any matters arising
5. Public participation  ‘An invitation to members of the public to put questions/statements of not more than 3 minutes duration. Resolutions can only be made on items on the agenda, but Councillors are very happy for matters relating to the Town to be brought to their attention.
6. Finance  – To review the Income and Expenditure (Enc)
7. Carnival – To consider plans for 2019
8. Bookings, event staffing and requirements To review previous month and discuss month ahead
9. Twinning  – To receive an update
10. Memorial gardens  – To receive an update on the Master Plan progress
11. Correspondence:
a. Aht Art Trail – Bill Tutte booking
12. Items for next Agenda:
13. Exclusion of the press & public
To resolve that under the Public Bodies (Admissions to Meetings) Act 1960, the public and press be excluded for the remainder of the meeting because of the likely disclosure of private and confidential information or staff matters.
14. Kiosk  – To consider tenders received
15. Date of next meeting : Monday 13th May 2019

Signed: Roberta Bennett, Town Council Manager, 26th March 2019

Distribute to the following for information: County & District Councillors, The Press, Newmarket Town Council Notice Boards & the Web-site