Development & Planning Minutes (Signed) 20-01-2020
Minutes of a Meeting of the Development & Planning Committee
Held on Monday 20th January 2020 at 6.00pm at the Memorial Hall Newmarket
Attendance:
Councillor J Lay (Chairman) Councillor P Hulbert
Councillor S Caesar Councillor M Jefferys
Councillor A Drummond Councillor I Kirk
Councillor R Hood Councillor C O’Neill
Also Present: Deborah Sarson – Acting TCM, Julie Ashton – Minute Assistant, Tree Officer and Principle Planning Officer – West Suffolk and 2 Members of the Public.
Minute
D/20/01/25
Chairman to read fire safety notice and announce that proceedings may be filmed or recorded
The Chairman opened the meeting and read out the Fire Safety Notice and confirmed that proceedings may be filmed or recorded
D/20/01/26
Apologies
Apologies were received from Cllrs De’Ath and Kerby. Cllr Hirst was absent.
D/20/01/27
Declaration of members interests & to remind councillors of the need to keep up to date their register of member’s interests and to consider any requests received for member’s dispensation
None noted.
The Chairman proposed that item 30 be brought forward and the following was agreed:
D/20/01/27.01 Resolved
That Item 30 Tree Planning Policy be brought forward.
D/20/01/28
Tree Planning Policy
The West Suffolk Tree Officer and Principal Planning Officer gave an outline of the Policy for Trees in a Conservation Area and Tree Preservation Orders (TPO).
The Tree Officer advised that applications for a tree with a TPO must provide a reason for any planned work or felling and be supported by relevant reports. The Local Planning Authority (LPA) has the power to issue consents or refuse the application. Work to a tree with a TPO carried out without consent is unlawful and carries significant fines.
For Trees in a Conservation Area, not protected by a TPO, six weeks’ notice is required to allow for an assessment and if necessary a Tree Preservation Order could be served. The assessment includes the health and structure of the tree, public visibility, amenity value, level of threat to the tree, and whether it is a rare or protected species.
Where a delegated decision is proposed to be made on an application for work to trees with TPOs, the matter is assessed by a delegation panel. It was agreed that the TCM would be notified in advance to permit a local District Councillor to attend the delegation panel meeting.
The Planning Officer advised that they are required to cover Government policies and they would provide links to the relevant websites.
It was agreed that if NTC carried out an assessment of trees in the town to put forward for consideration for Tree Protection Orders, the LPA would assess them. It was noted that the people who had volunteered to act as Tree Champions could be approached to work with Councillors to carry out this assessment.
The Chairman gave thanks for the helpful information and the West Suffolk representatives left the meeting.
2 members of the Public left the meeting.
D/20/01/29
To confirm the minutes of the meeting held on Monday 13th January 2020 and Matters Arising
Members received the minutes of the Development & Planning Committee held on 13th January 2020 and the following was agreed:
D/20/01/28.01 Resolved
That the minutes of the Development & Planning Committee held on 13th January 2020 be adopted and signed as a true record by the Chairman of the Development & Planning Committee.
There were no matters arising.
D/20/01/30
Public participation ‘an invitation to members of the public to put questions/statements of not more than 3 minutes duration. No resolutions can be made but councillors are very happy for matters relating to the town to be brought to their attention
None noted.
D/20/01/31
Planning Applications
Week 01
Cllr Hood declared a nonpecuniary interest in the following application and did not vote.
D/20/01/30/1 DC/19/2429/FUL – Planning Application – (i) temporary siting of 2no. container homes for 12 months (ii) engineering works associated with container homes (part retrospective) – Florizel Hamilton Road Newmarket.
D/20/01/30.01 Resolved
The Committee voiced no objections.
D/20/01/30/2
DC/2434/TPO – TPO 008 (2019) Tree Preservation Order – (i) 2no Horse Chestnut (T1 and T2 on plan T2 and T3 on order) Crown lift to 5 metres above ground (ii) 2no Horse Chestnut (T4 and T5 on plan T5 and T6 on order) fell (iii) 1no Walnut (T6 on plan T7 on order) Prune to give 2 metres clearance of vets (iv) 1no Walnut (T7 on plan T8 on order) pollard to 7 metres – Street Record Abernant Drive Newmarket Suffolk.
D/20/01/30.02 Resolved
The Committee actively encourages responsible tree management. The Committee OBJECTED to the planned tree works and felling and requested that the application be submitted to the Tree Officer for consideration and approval.
Week 02
D/20/01/30/3
DC/19/2399/LB – Application for Listed Buildings Consent – (i) Installation of 2no. roof windows to northeast elevation and southwest elevation (ii) removal of red rooftiles to accommodate – 1 Abernant Drive Newmarket.
D/20/01/30.03 Resolved
The Committee requested this application be deferred whilst further documentation is awaited.
D/20/01/30/4
DC/19/2459/HH – Householder Application – Single storey side and rear extension (following demolition of existing storage area) – 27 Exning Road Newmarket.
D/20/01/30.04 Resolved
The Committee voiced no objections.
D/20/01/30/5
DC/19/2465/FUL – Planning Application – 1no replacement window to rear elevation and 1no replacement window to north elevation – St Louis Catholic Academy Fordham Road Newmarket.
D/20/01/30.05 Resolved
The Committee voiced no objections.
D/20/01/30/6
DC/19/2473/HH – Householder Planning Application – Single storey front and side extensions – 1 Elizabeth Avenue Newmarket.
D/20/01/30.06 Resolved
The Committee voiced no objections.
D/20/01/32
Amended and Deferred Planning Applications
None noted.
D/20/01/33
East Cambs Planning Applications
None noted.
D/20/01/34
To receive results of applications as
determined by West Suffolk and plans withdrawn
West Suffolk Planning Determinations received during weeks 01 & 02.
| Applications | Description | Address | WS Decision | NTC Decision |
| HH TPO 1978 | 02 Tree Preservation Order4no. Horse Chestnuts (T1, T2, T3 and T4 on plan and T5, T6, T7 and T8 on order) crown lift to 5 metres above ground level, reduce height of overextended stems toward property by up to 2 metres and reduce lateral limbs towards property by up to 1 metre | The Chestnuts 12A Saint Albans Newmarket. | Approved | No objections |
| DC/19/2321/TCA | Trees in a Conservation Area Notification – 1no. Plum (T1 on Plan) – reduce crowns to previous pruning points (a reduction in height of 1.5 – 2 metres) | 32 Rous Road Newmarket | Approved | No objections |
| DC/19305/HH | Householder Planning Application – (i) First floor rear extension (ii) single storey side extension (iii) 2. no rooflights on southern roof of existing dwelling (iv) alteration to lightwell forward of front elevation of existing dwelling | 24 All Saints Road Newmarket | Approved | No objections |
D/20/01/35
To discuss any licensing applications
None noted.
D/20/01/36
Correspondence
None noted.
D/20/01/37
Date of next meeting
Monday 3rd February 2020 at 6.00pm at the Memorial Hall.
D/20/01/38
To note any items for next meeting
· To review the standard response for tree applications
· To set up a Tree Working Group
· To appoint tree Champions.
Meeting closed at 7:08pm.
Signed: By Vice Chairman Date:17/02/2020